Personal Assistant

Klikx Technologies Sdn. Bhd.; Petaling Jaya; On-site; MYR 33,000 - 39,000; Full time

Benefits offered by this job

5-day work week

Office in Mutiara Damansara, PetalingJ

EPF SOCSO EIS contributions

Job summary

Klikx Technologies Sdn. Bhd. in Malaysia seeks a Personal Assistant to support a senior executive and be the first contact for visitors at our office in Menara UAC, Mutiara Damansara. This full-time role covers diary management, travel arrangements and day-to-day coordination.

The successful candidate will have a diploma or degree, strong English, and be comfortable hosting guests, with Mandarin as an advantage. Fresh graduates welcome.

Qualifications

• Diploma or degree in any field; fresh graduates welcome.
• Strong written and spoken English.
• Mandarin is an advantage.
• Organised and reliable with can-do attitude.
• Proficient with Microsoft Office or Google Workspace and online calendars.
• Professional manner with senior management.
• Hospitality or F&B experience is an advantage.

Responsibilities

• Manage the executive's diary, meetings and calls.
• Arrange local and overseas travel and itineraries.
• Draft emails, screen calls, and prepare meeting materials.
• Greet guests and host meetings; maintain pantry and meeting rooms.
• Coordinate with internal and external teams to ensure timely work.

Skills

English proficiency

Mandarin helpful

Office software

Multi-tasking

Guest hospitality

Executive calendar

Education

Diploma or degree in any field

Job description

About Klikx

The Klikx Group of Companies was established in 2013 and is based in Mutiara Damansara, Petaling Jaya. The group structures, partners and manages projects from first opportunity to execution, in sectors from water and energy to aviation, leisure and public services. We take on complex, multi-party projects and carry them through: we assess, structure, negotiate and deliver, keeping every party aligned from first conversation to completion.

The role

We are looking for a Personal Assistant to support a senior executive and to be the first point of contact for guests at our office. The role combines diary, travel, correspondence and day-to-day coordination with welcoming and hosting visitors. This is a full-time role at our office in Menara UAC, Mutiara Damansara, on a 5-day week. Fresh graduates are welcome to apply.

Responsibilities

Executive support

• Manage the executive's diary: schedule meetings, appointments and calls, and keep the calendar up to date
• Arrange local and overseas travel, including flights, accommodation and itineraries
• Draft, proofread and send emails and letters, and screen incoming calls and messages
• Prepare meeting materials, take notes and follow up on action points

Guests and hospitality

• Greet and welcome guests, and see them to their meetings
• Offer and serve food and drinks to guests and during meetings
• Make drinks such as coffee and tea, and plate and present food
• Keep the pantry and meeting rooms tidy, stocked and ready for guests

Office support

• Coordinate with internal teams and external parties so that work is done on time
• Keep files and records organised, both digital and paper
• Support day-to-day office tasks when needed

Requirements

• Diploma or degree in any field; fresh graduates are welcome
• Good written and spoken English
• Mandarin language skills are an advantage
• Warm, friendly and confident when welcoming and hosting guests
• Organised, reliable and able to handle several tasks at once
• Comfortable with Microsoft Office or Google Workspace, email and online calendars
• Professional manner and comfortable working with senior management
• Hospitality or food and beverage experience is an advantage

What we offer

• Monthly salary of RM3,000 – 3,500
• 5-day work week
• Office in Mutiara Damansara, Petaling Jaya
• EPF, SOCSO and EIS contributions