Personal Assistant

Rocana Hotel; Kuantan; On-site; MYR 36,000 - 48,000; Full time

Job summary

Rocana Hotel in Malaysia is seeking a diligent administrative professional to manage correspondence, reports and documents, and to coordinate meetings, travel arrangements and calendars.

You will take and distribute minutes, maintain filing systems, arrange appointments, organize events, handle mail, and ensure smooth information flow within and outside the organization.

Responsibilities

• Prepare and manage correspondence, reports and documents
• Organize and coordinate meetings, conferences, travel arrangements
• Take, type and distribute minutes of meetings
• Implement and maintain office systems
• Maintain schedules and calendars
• Arrange and confirm appointments
• Organize internal and external events
• Handle incoming mail and other material
• Set up and maintain filing systems
• Set up work procedures
• Communicate verbally and in writing to answer inquiries and provide information
• Liaison with internal and external contacts
• Coordinate the flow of information both internally and externally

Job description

• 1. Prepare and manage correspondence, reports and documents
• Organize and coordinate meetings, conferences, travel arrangements
• Take,type and distribute minutes of meetings
• Implement and maintain office systems
• Maintain schedules and calendars
• Arrange and confirm appointments
• Organize internal and external events
• Handle incoming mail and other material
• Set up and maintain filing systems
• Set up work procedures
• Communicate verbally and in writing to answer inquiries and provide information
• Liaison with internal and external contacts
• Coordinate the flow of information both internally and externally