Personal assistance

GEO BUILDERS INTERNATIONAL SDN BHD; Kuching; On-site; MYR 42,000 - 58,000; Full time

Job summary

GEO BUILDERS INTERNATIONAL SDN BHD in Kuching seeks an organised administration professional to support the Director with daily scheduling, meetings, and correspondence.

You will prepare letters, reports, presentations, coordinate travel, handle confidential information, and assist with purchasing and office matters as required.

Responsibilities

• Manage the Director’s daily schedule, appointments, and meetings.
• Coordinate meetings and prepare necessary documents.
• Handle emails, phone calls, correspondence, and other communications.
• Prepare letters, reports, quotations, presentations, and other documents.
• Maintain proper filing and confidential records.
• Follow up with clients, suppliers, contractors, and business partners.
• Assist in coordinating business trips, transportation, accommodation, and appointments.
• Arrange and attend meetings when required and prepare meeting notes/minutes.
• Monitor pending tasks and follow up with relevant parties to ensure completion.
• Assist with purchasing, administrative, and office matters when required.
• Handle confidential and sensitive information professionally.
• Perform other duties and ad-hoc tasks assigned by the Director/Management.

Job description

Manage the Director’s daily schedule, appointments, and meetings.

Coordinate meetings and prepare necessary documents.

Handle emails, phone calls, correspondence, and other communications.

Prepare letters, reports, quotations, presentations, and other documents.

Maintain proper filing and confidential records.

Follow up with clients, suppliers, contractors, and business partners.

Assist in coordinating business trips, transportation, accommodation, and appointments.

Arrange and attend meetings when required and prepare meeting notes/minutes.

Monitor pending tasks and follow up with relevant parties to ensure completion.

Assist with purchasing, administrative, and office matters when required.

Handle confidential and sensitive information professionally.

Perform other duties and ad-hoc tasks assigned by the Director/Management.