Personal Assistant/Secretary

Concrete Engineering Products Berhad; Kuala Lumpur; On-site; MYR 67,000 - 89,000; Full time

Job summary

Concrete Engineering Products Berhad in Kuala Lumpur is seeking a professional assistant to support senior management with daily priorities, reminders, and coordination of both business and personal tasks.

The role covers financial document handling, administrative duties, meeting preparation, and confidential liaison with internal and external stakeholders, requiring discretion, integrity, and strong communication.

Qualifications

• Diploma or degree in Accounting, Finance, Business Administration, or related field.
• Minimum 5 years of experience in a PA or administrative role, preferably with accounting exposure.
• Strong organisational and multitasking skills.
• Proficiency in Microsoft Office (Excel, Word, PowerPoint) and accounting software (e.g., QuickBooks, Xero).
• Excellent written and verbal communication skills.
• High level of integrity and discretion in handling confidential information.
• Ability to work independently and under pressure.

Responsibilities

• Provide high-level personal and professional support to senior management, including managing daily priorities and reminders.
• Review and organise financial statements, invoices, and receipts; flag inconsistencies.
• Perform general administrative duties and support smooth office operations.
• Coordinate meeting logistics, prepare agendas, take minutes, and follow up on action items.
• Assist in compiling reports and presentation materials.
• Act as liaison and confidential support to stakeholders, handling sensitive information discreetly.

Job description

Provide high-level personal and professional support to senior management, including managing daily priorities, handling reminders, running errands, and coordinating both business and personal tasks efficiently.

Financial Document Handling

Review and organise financial statements, invoices, and receipts; ensure accuracy, proper documentation, and flag any inconsistencies for further review.

Administrative and Office Support

Perform general administrative duties such as managing emails, preparing correspondence, maintaining filing systems, and supporting smooth office operations.

Meeting Preparation and Follow-Up

Coordinate meeting logistics, prepare agendas, take minutes, and ensure timely follow-up on action items. Assist in compiling reports and presentation materials.

Liaison and Confidential Support

Act as a trusted point of contact between the executive and internal/external stakeholders. Handle sensitive information with discretion and maintain confidentiality at all times.

Job Requirements

Diploma or Degree in Accounting, Finance, Business Administration, or related field.

Minimum 5 years of experience in a PA or administrative role, preferably with accounting exposure.

Strong organisational and multitasking skills.

Proficiency in Microsoft Office (Excel, Word, PowerPoint) and accounting software (e.g., QuickBooks, Xero).

Excellent written and verbal communication skills.

High level of integrity and discretion in handling confidential information.

Ability to work independently and under pressure.