PERSONAL ASSISTANT

Puncak Niaga Holdings Berhad; Kuala Lumpur; On-site; MYR 78,000 - 134,000; Full time

Job summary

Puncak Niaga Holdings Berhad in Kuala Lumpur is seeking a proactive Personal Assistant to the Director/Senior Management to deliver comprehensive administrative support. You will manage calendars, draft documents, handle confidential correspondence, and coordinate travel arrangements with diplomacy and discretion.

The role requires multitasking, professionalism, and fluency in English and Malay; Mandarin is a plus.Weekend/odd-hour flexibility and immediate availability are advantageous assets

Qualifications

• Bachelor’s Degree in any discipline with >5 years experience as Personal Assistant to Director/Senior Management.
• Ability to multitask and maintain motivation and positivity.
• Able to complete tasks thoroughly with minimal direction.
• Proficiency in English and Malay; Mandarin a plus.

Responsibilities

• Provide comprehensive administrative and secretarial support to Top Management.
• Manage complex calendars, appointments, meetings, and scheduling.
• Draft, edit, and proofread letters, emails, reports and proposals.
• Handle confidential correspondence with professionalism and discretion.
• Coordinate travel arrangements including visas, flights and accommodation.
• Occasionally accompany Top Management for on-site support.
• Screen calls, emails, visitors and correspondence for Top Management.
• Prepare meeting agendas, presentations, minutes, and action items.
• Coordinate internal meetings and company events.
• Oversee event logistics and in-house functions.
• Welcome clients and guests professionally.
• Handle office administration tasks and ad-hoc assignments.
• Liaise with internal and external stakeholders confidentially.
• Prioritize tasks and manage urgent deadlines.
• Maintain flow of information and confidentiality.

Skills

Secretarial skills

Calendar management

Discretion & confidentiality

Microsoft Office

Interpersonal skills

Education

Bachelor’s Degree

Tools

MS Office

Job description

• Provide comprehensive administrative and secretarial support to the Top Management.
• Manage complex calendars, appointments, meetings, and scheduling with tact, diplomacy, and discretion.
• Draft, edit, and proofread letters, documents, emails, reports, and proposals, ensuring timely follow-up on all matters requiring responses.
• Handle confidential correspondence, reports, and sensitive information with a high level of professionalism and confidentiality.
• Coordinate travel arrangements, including flights, accommodation, transportation, and visa applications.
• Occasionally travel with the Top Management to provide on-site support and assistance when required.
• Screen and manage phone calls, emails, visitors, and incoming correspondence on behalf of the Top Management.
• Prepare meeting agendas, presentations, minutes, and follow-up action items.
• Coordinate internal meetings, luncheons, coffee sessions, and company events.
• Oversee event logistics and ensure the smooth execution of in-house functions and meetings.
• Welcome and attend to clients, guests, and business associates professionally.
• Handle office administration tasks, personal errands, and ad-hoc assignments as required.
• Liaise professionally and confidentially with internal departments, external stakeholders, and business partners.
• Prioritize tasks effectively and manage urgent matters within tight deadlines.
• Collate, organize, and manage the flow of information internally and externally.
• Maintain strict confidentiality while interacting professionally with all levels of management, staff, clients, and business associates.

Requirements:

• Bachelor’s Degree in any discipline with more than 5 years working experience as Personal Assistant to the Director/Senior Management.
• Possessed valid driving license (D).
• Ability to multitask and remain motivated and positive.
• Experience in handling travel arrangement and personal errand is a must.
• Preferred Language: English and Malay. Ability to converse in Mandarin would be an advantage.
• Must demonstrate a can-do attitude.
• Must be able to complete tasks thoroughly and accurately, sometimes with little direction.
• Ability to read and interpret various documents.
• High level of interpersonal skills to interact with co-workers and executives.
• Demonstrate highest level of ethics and ability to maintain confidentiality at all times with all situations and documentation.
• Demonstrate strong knowledge and extensive use of Microsoft Office.
• Preferably candidates with fewer personal or family commitments due to the nature of the role.
• Committed with job and able to work during weekend / odd hours.
• Able to start immediately will added advantages.
• Must be willing to be based at office in TTDI, Kuala Lumpur OR Shah Alam, Selangor.

The Puncak Niaga Holdings Berhad (Puncak Niaga) Group is the leading regional integrated water, wastewater and environmental solutions provider with involvement in the oil & gas sector and to emerge as a prominent player in the plantation and property development sectors.

OUR PEOPLE

Out of the manpower strength of more than 600 employees in Puncak Niaga Group, more than half comprise Management, professionals, technical and supervisory executives with core competencies in engineering, accountancy, legal, management, administration and business; which are instrumental in supporting the Group’s existing and future businesses and operations.

OUR FUTURE PLANS

As Puncak Niaga Group seeks to grow its business and deliver value to the stakeholders, we will look into expanding our operations in areas related to our core businesses and core competencies in water and wastewater, sewerage, environmental engineering and construction as well as exploring opportunities in new business sectors such as oil palm plantation and property development.

OUR COMPANY

The Puncak Niaga Holdings Berhad (Puncak Niaga) Group is the leading regional integrated water, wastewater and environmental solutions provider with involvement in the oil & gas sector and to emerge as a prominent player in the plantation and property development sectors.

OUR PEOPLE

Out of the manpower strength of more than 600 employees in Puncak Niaga Group, more than half comprise Management, professionals, technical and supervisory executives with core competencies in engineering, accountancy, legal, management, administration and business; which are instrumental in supporting the Group’s existing and future businesses and operations.

OUR FUTURE PLANS

As Puncak Niaga Group seeks to grow its business and deliver value to the stakeholders, we will look into expanding our operations in areas related to our core businesses and core competencies in water and wastewater, sewerage, environmental engineering and construction as well as exploring opportunities in new business sectors such as oil palm plantation and property development.