PERSONAL ASSISTANT

Methodical Engineering Sdn. Bhd.; Ipoh; On-site; MYR 33,000 - 67,000; Full time

Benefits offered by this job

Competitive salary

Bonuses

Career growth opportunities

Supportive environment

Job summary

METHODICAL ENGINEERING SDN. BHD. in Ipoh, Perak, is seeking a seasoned Personal Assistant to support the Managing Director and coordinate with internal teams and external partners. This full-time role is pivotal for maintaining efficient executive operations and professional representation of the company.

The successful candidate will manage calendars, prepare meeting materials, and compile concise summaries to aid decision-making, while handling inquiries with poise and discretion.

Qualifications

• Diploma or Bachelor's Degree in Business Administration, Management, Secretarial Studies, Communication, or related field.
• 2–3 years of working experience as a Personal Assistant, Executive Assistant, or similar role.
• Strong organisational skills with attention to detail and ability to manage multiple priorities.
• Excellent communication skills to interact with clients, suppliers, and senior management.
• Fluent in Bahasa Malaysia and English; Mandarin an added advantage.

Responsibilities

• Providing comprehensive administrative and executive support to the Managing Director / Company Director
• Managing the Director’s schedule, appointments, meetings, and important business commitments
• Handling inquiries from clients, vendors, and external stakeholders professionally
• Gathering information and preparing clear summaries for decision-making
• Communicating and explaining inquiries to management in a clear manner
• Coordinating meetings, preparing materials, taking minutes, and following up on actions
• Preparing reports, presentations, correspondence and business documents as required
• Acting as a bridge between management and internal departments
• Maintaining confidentiality of information and management matters
• Assisting with business coordination and ad-hoc tasks from the MD

Skills

Executive support

Time management

Professional communication

Multitasking

Microsoft Office

Education

Admin/Secretarial degree

Tools

Microsoft Office Suite

Email/Calendar tools

Job description

Methodical Engineering Sdn. Bhd. – Ipoh, Perak

We are seeking an experienced Personal Assistant (PA) to Managing Director / Company Director to join our team at METHODICAL ENGINEERING SDN. BHD. in Ipoh, Perak. This is a full-time position that will play a critical role in providing executive support to the Managing Director and ensuring smooth coordination between internal teams, external stakeholders, clients, and business partners.

The ideal candidate should be highly organised, detail-oriented, confident in communication, and able to represent the company professionally when handling inquiries, coordination, and business matters on behalf of the management team.

What you'll be doing

• Providing comprehensive administrative and executive support to the Managing Director / Company Director
• Managing the Director’s schedule, appointments, meetings, and important business commitments
• Handling incoming inquiries from clients, vendors, business partners, and external stakeholders professionally and efficiently
• Gathering relevant information and preparing clear summaries for the Managing Director to support decision-making
• Communicating and explaining external inquiries, requests, and issues to management in a clear and structured manner
• Coordinating meetings, preparing meeting materials, taking minutes, and following up on action items
• Preparing reports, presentations, correspondence, and business documents when required
• Acting as a communication bridge between management and internal departments
• Maintaining confidentiality of company information, business discussions, and management matters
• Assisting with business coordination, follow-ups, and ad-hoc tasks assigned by the Managing Director

What we're looking for

• Minimum Diploma or Bachelor's Degree in Business Administration, Management, Secretarial Studies, Communication, or any related field
• Minimum 2–3 years of working experience as a Personal Assistant, Executive Assistant, Management Assistant, or similar role
• Strong organisational skills with excellent attention to detail and the ability to manage multiple priorities effectively
• Excellent communication skills with the confidence to communicate professionally with clients, suppliers, business partners, and senior management
• Strong ability to understand issues, gather information, and explain situations clearly to the Managing Director / Company Director
• Fluent in Bahasa Malaysia and English, both written and spoken
• Ability to communicate in Mandarin or other languages would be an added advantage
• Confident, professional, presentable, and able to represent the company professionally when dealing with external parties
• Strong problem-solving skills and ability to work independently with minimal supervision
• Ability to handle confidential information with professionalism and discretion
• Proficiency in Microsoft Office applications including Word, Excel, PowerPoint, and Outlook

Preferred Skills / Added Advantage

• Experience working directly with senior management, business owners, or company directors
• Experience in handling client communications and business negotiations
• Strong knowledge of business correspondence and professional documentation
• Ability to prepare presentations and reports for management review

What we offer

• Competitive salary and performance-based bonuses
• Opportunity to work closely with senior management and gain valuable business exposure
• Career growth opportunities within the organisation
• Supportive and collaborative working environment

About us

METHODICAL ENGINEERING SDN. BHD. is a leading engineering company specialising in the design, construction, and maintenance of industrial facilities. We pride ourselves on our commitment to excellence, innovation, and sustainable practices. Our talented team of professionals work collaboratively to deliver exceptional results for our clients, and we are constantly seeking new ways to grow and improve our operations.