Personal Assistant to Director

Private Advertiser; Johor; On-site; MYR 28,000 - 47,000; Full time

Job summary

Private Advertiser in Malaysia seeks a capable Personal Assistant/Secretary to provide comprehensive secretarial and administrative support to the Director, including managing meeting schedules and personal matters.

You will establish and maintain office systems, document control, and data management, while coordinating with departments, vendors, and authorities on ongoing projects. Apply discretion with confidential information and work independently.

Qualifications

• Minimum SPM, Diploma, or Degree in any field.
• Preferably at least 1 year of working experience in a Personal Assistant, Secretary, Executive Assistant, or similar administrative role.
• Good computer literacy, with MS Excel and MS Word.
• Basic knowledge of accounting and bookkeeping will be an added advantage.
• Good organizational, time-management, communication, and coordination skills.
• Able to handle confidential and sensitive information with a high level of discretion and professionalism.
• Mature, responsible, well-organized, proactive, and able to work independently with minimal supervision.

Responsibilities

• Provide comprehensive secretarial and administrative support to the Director, including managing the Director's meeting schedule and other business and personal matters as required.
• Manage the Director's meeting schedule and business and personal matters
• Establish and maintain office administration systems, including document control, data management, filing, and record-keeping systems
• Ensure all important documents, correspondence, and project-related information are properly recorded, organized, and securely maintained
• Coordinate and monitor company property and administrative matters, including business and operating licences, vehicle administration such as road tax, insurance and servicing, and property-related matters such as quit rent and assessment renewal
• Liaise and coordinate with internal departments, external vendors, service providers, government authorities, and other relevant parties on active and ongoing projects
• Monitor and follow up on matters assigned by the Director, ensuring outstanding tasks, requests, and instructions are properly communicated and completed within the required timeframe
• Perform other ad hoc administrative, coordination, and personal assistance duties as assigned by the Director

Skills

Secretarial skills

MS Office

Time management

Discretion

Coordination

Education

Diploma or Degree

SPM

Tools

MS Excel

MS Word

Job description

Provide comprehensive secretarial and administrative support to the Director, including managing the Director's meeting schedule and other business and personal matters as required.

Key responsibilities

Manage the Director's meeting schedule and business and personal matters

Establish and maintain office administration systems, including document control, data management, filing, and record-keeping systems

Ensure all important documents, correspondence, and project-related information are properly recorded, organized, and securely maintained

Coordinate and monitor company property and administrative matters, including business and operating licences, vehicle administration such as road tax, insurance and servicing, and property-related matters such as quit rent and assessment renewal

Liaise and coordinate with internal departments, external vendors, service providers, government authorities, and other relevant parties on active and ongoing projects

Monitor and follow up on matters assigned by the Director, ensuring outstanding tasks, requests, and instructions are properly communicated and completed within the required timeframe

Perform other ad hoc administrative, coordination, and personal assistance duties as assigned by the Director

About you

Minimum SPM, Diploma, or Degree in any field

Preferably at least 1 year of working experience in a Personal Assistant, Secretary, Executive Assistant, or similar administrative role

Good computer literacy, with good working knowledge of Microsoft Office, particularly MS Excel and MS Word

Basic knowledge of accounting and bookkeeping will be an added advantage

Good organizational, time-management, communication, and coordination skills

Able to handle confidential and sensitive information with a high level of discretion and professionalism

Mature, responsible, well-organized, proactive, and able to work independently with minimal supervision

Your application will include the following questions:

• What's your expected monthly basic salary?
• Which of the following types of qualifications do you have?
• How much notice are you required to give your current employer?