Executive Assistant (Mandarin Speaker)

Tap Growth ai; Kuala Lumpur; On-site; MYR 90,000 - 150,000; Full time

Job summary

Tap Growth ai in Kuala Lumpur is seeking a seasoned Personal Assistant to support the Executive Chairman. The role demands meticulous calendar management, travel coordination, and discreet handling of confidential information.

You will draft correspondence, prepare presentations, and liaise with internal teams and external partners. The ideal candidate has 5+ years of PA experience, strong English and Malay, and the ability to multitask under tight deadlines.

Qualifications

• Bachelor’s Degree with 5+ years as Personal Assistant to Director/Senior Management.
• Valid driving license (D).
• Ability to multitask and stay motivated.
• Experience with travel arrangements and personal errands.
• Languages: English and Malay; Mandarin an advantage.
• Ability to read/interpret documents; high ethics and confidentiality.
• Proficient with Microsoft Office.
• Willing to work weekends/odd hours.
• Immediate start is a plus.

Responsibilities

• Provide administrative and secretarial support to the Executive Chairman.
• Manage calendars, meetings and scheduling with discretion.
• Draft, edit and proofread letters, emails, and reports.
• Handle confidential correspondence and sensitive information.
• Coordinate travel, flights, accommodation and visas.
• Occasionally travel with the Executive Chairman.
• Screen calls, emails, visitors, and correspondence.
• Prepare agendas, minutes and follow-ups.
• Coordinate internal meetings and events.
• Maintain confidentiality across all levels of management and staff.

Skills

Executive support

Calendar management

Travel planning

Secretarial duties

MS Office

Multitasking

Discretion

Communication

Interpersonal skills

English & Malay

Education

Bachelor’s Degree

Tools

Microsoft Office

Job description

About the client:

The client is a Bursa Malaysia Main Market-listed investment holding company, specializing in integrated water, wastewater, and environmental solutions, with core businesses spanning water and wastewater engineering, construction, facilities management, plantation, and property development.

Job Responsibilities:

• Provide comprehensive administrative and secretarial support to the Executive Chairman.
• Manage complex calendars, appointments, meetings, and scheduling with tact, diplomacy, and discretion.
• Draft, edit, and proofread letters, documents, emails, reports, and proposals, ensuring timely follow-up on all matters requiring responses.
• Handle confidential correspondence, reports, and sensitive information with a high level of professionalism and confidentiality.
• Coordinate travel arrangements, including flights, accommodation, transportation, and visa applications.
• Occasionally travel with the Executive Chairman to provide on-site support and assistance when required.
• Screen and manage phone calls, emails, visitors, and incoming correspondence on behalf of the Executive Chairman.
• Prepare meeting agendas, presentations, minutes, and follow-up action items.
• Coordinate internal meetings, luncheons, coffee sessions, and company events.
• Oversee event logistics and ensure the smooth execution of in-house functions and meetings.
• Welcome and attend to clients, guests, and business associates professionally.
• Handle office administration tasks, personal errands, and ad-hoc assignments as required.
• Liaise professionally and confidentially with internal departments, external stakeholders, and business partners.
• Prioritize tasks effectively and manage urgent matters within tight deadlines.
• Collate, organize, and manage the flow of information internally and externally.
• Maintain strict confidentiality while interacting professionally with all levels of management, staff, clients, and business associates.

Job Requirements:

• Bachelor’s Degree in any discipline with more than 5 years working experience as Personal Assistant to the Director/Senior Management.
• Possessed valid driving license (D).
• Ability to multitask and remain motivated and positive.
• Experience in handling travel arrangement and personal errand is a must.
• Preferred Language: English and Malay. Ability to converse in Mandarin would be an advantage.
• Must be able to complete tasks thoroughly and accurately, sometimes with little direction.
• Ability to read and interpret various documents.
• High level of interpersonal skills to interact with co-workers and executives.
• Demonstrate highest level of ethics and ability to maintain confidentiality at all times with all situations and documentation.
• Demonstrate strong knowledge and extensive use of Microsoft Office.
• Committed with job and able to work during weekend / odd hours.
• Able to start immediately will added advantages.