Personal Assistant

RCE Capital Berhad and Group of Companies; Kuala Lumpur; On-site; MYR 67,000 - 112,000; Full time

Job summary

RCE Capital Berhad and Group of Companies is seeking an experienced Personal Assistant/Secretary in Kuala Lumpur. The role requires managing calendars, screening calls, and coordinating with internal and external parties to ensure timely delivery of tasks.

The ideal candidate has at least 10 years of PA/secretarial experience, excellent English communication, meticulous attention to detail, strong organizational and analytical skills, and the ability to work independently in a dynamic

Qualifications

• Minimum 10 years working experience as Personal Assistant / Secretary.
• Good command of English, both written and spoken.
• Meticulous, good attention to details, good interpersonal, organizational & strong analytical skills.
• Discreet in handling personal and confidential information.
• Able to adapt to a high dynamic work environment and work independently.
• Computer literate in Microsoft Office applications.
• Reliable, proactive, able to multi-task and high degree of time management capability.

Responsibilities

• Answer and screen phone calls, and redirect to relevant team member.
• Perform secretarial duties and manage the daily/weekly/monthly agenda and arrange agenda, meetings and/or appointments.
• Liaise with internal and external parties & coordinate the flows of information on relevant matters.
• Monitor closely, tracking deadlines and follow-ups with related parties on projects/assignments/task assigned and ensure prompt update/delivery.
• Manage & follow-up on ad-hoc tasks assigned from time to time.
• Maintain strictest confidentiality and privacy in all dealings.
• Prepare, disseminate and coordinate on the deliveries of correspondence, memos, reports and forms.
• Perform administrative duties such as filing, copying, binding and scanning.
• Provide support for travel arrangements, including itinerary preparation.

Skills

Interpersonal skills

Organizational skills

Time management

Attention to detail

Discretion

Independent work

Multi-tasking

Microsoft Office

Education

Diploma / Professional Degree / Bachelor’s Degree in Business Studies / Secretarial / Administration / Management

Tools

Microsoft Office

Job description

• Answer and screen phone calls, and redirect to relevant team member.
• Perform secretarial duties and manage the daily/weekly/monthly agenda and arrange agenda, meetings and/or appointments.
• Liaise with internal and external parties & coordinate the flows of information on relevant matters.
• Monitor closely, tracking deadlines and follow-ups with related parties on projects/assignments/task assigned and ensure prompt update/delivery.
• Manage & follow-up on ad-hoc tasks assigned from time to time.
• Maintain strictest confidentiality and privacy in all dealings.
• Prepare, disseminate and coordinate on the deliveries of correspondence, memos, reports and forms.
• Perform administrative duties such as filing, copying, binding and scanning.
• Provide support for travel arrangements, including itinerary preparation.

Requirements:

• SPM / STPM / Diploma / Professional Degree / Bachelor’s Degree in Business Studies / Secretarial / Administration / Management or equivalent qualification;
• Minimum 10 years working experience as Personal Assistant / Secretary;
• Good command of English, both written and spoken;
• Meticulous, good attention to details, good interpersonal, organizational & strong analytical skills;
• Discreet in handling personal and confidential information;
• Able to adapt to a high dynamic work environment and work independently;
• Computer literate in Microsoft Office applications;
• Reliable, proactive, able to multi-task and high degree of time management capability.