Personal Assistant to Managing Director

Top Green Construction Development Sdn Bhd; Kuching; On-site; MYR 39,000 - 78,000; Full time

Benefits offered by this job

Competitive salary

Bonus (performance-based)

Career development

Job summary

Top Green Group of Companies is seeking a highly organized Personal Assistant to support the Managing Director in Kuching, Sarawak. The role involves handling confidential admin tasks, diary management, drafting documents and coordinating with consultants, vendors and clients.

The ideal candidate has 5+ years of PA experience, is fluent in Mandarin and English, and can translate between Bahasa Malaysia/English and Mandarin.

Qualifications

• Minimum 5 years' experience as a Personal Assistant, preferably in construction/property development or legal firms.
• Bilingual in Mandarin and English; able to translate between Bahasa Malaysia/English and Mandarin.
• Proficient in Microsoft Office, Word and Excel; strong written and spoken communication.
• Self-motivated with excellent organization, time management and proactive take‑initiative mindset.

Responsibilities

• Assist the Managing Director to optimize time by handling secretarial and confidential admin tasks.
• Screen and direct phone calls and emails; distribute correspondence.
• Prepare and proofread correspondence, reports and other MD documents.
• Act as the primary contact between MD and consultants/vendors/clients.
• Manage diary and schedule; prepare and attend meetings; take dictation and minutes.
• Produce reports, presentations and briefing materials.
• Develop and maintain systematic filing (physical and electronic).
• Provide admin support and perform ad hoc tasks as needed.

Skills

Mandarin & English bilingual

Microsoft Office

Organizational skills

Proactive mindset

Time management

Tools

Microsoft Office Suite

MS Word

MS Excel

Job description

We are seeking a highly organized and proactive Personal Assistant to support the Managing Director of Top Green Group of Companies, a leading construction and development company based in Kuching, Sarawak. This full-time role will be an integral part of the executive team, providing a wide range of administrative and operational support to ensure the smooth running of the business.

Job Responsibilities

Assist the Managing Director (MD) to make the best use of time by dealing with secretarial & confidential administrative tasks efficiently in corporate matters.

Screen and direct phone calls/ emails and distribute correspondence.

Prepare and proofread correspondence, reports and other documents on behalf of the MD.

Act as the point of contact between the MD and consultants/ vendors/ clients.

Manage diary and schedule/ prepare meetings and appointments. Take dictation and minutes.

Produce reports, presentations and briefing.

Devise and maintain systematic office filing system, both physical copy and electronic.

Provide administrative support as needed. Perform relevant ad hoc tasks as given from time to time.

Job Requirements

A minimum of 5 years' experience as a Personal Assistant, preferably working experience in construction and property development industry or legal firm would be an added advantage.

Good in written and spoken of Mandarin and English. Must be able to translate documents in Bahasa Malaysia/ English to Mandarin (or vice versa).

Proficient in Microsoft Office suite, including Word and Excel.

Self-motivated, good interpersonal and communication skills.

Exceptional attention to details, ability to work independently, take initiative and think proactively.

Excellent organizational and time management skills, with the ability to prioritize tasks and manage competing demands.

Perform relevant ad hoc tasks as given from time to time.

What we offer

• Competitive salary and performance-based bonus.
• Opportunities for professional development and career advancement.
• Supportive and collaborative work environment.

About us

Top Green Group of Companies is a leading provider of construction and development services in Sarawak, Malaysia. We have a proven track record of delivering high-quality projects that contribute to the growth and development of the local community. Our success is built on a foundation of innovation, sustainability, and a commitment to excellence in everything we do.

What can I earn as a Personal Assistant to the Managing Director