Personal Assistance

FITTERS DIVERSIFIED BERHAD; Kuala Lumpur; On-site; MYR 45,000 - 78,000; Full time

Job summary

FITTERS Diversified Berhad, listed on the Main Board of Bursa Malaysia, seeks a capable Company Secretary/PA to support Executive Directors and ensure governance, regulatory compliance, and smooth day-to-day operations across the FITTERS Group.

The role includes coordinating board meetings, statutory filings, AGMs, and confidential administrative support. Mandarin proficiency is preferred, with strong CRM, Google Workspace, and MS Office skills essential.

Qualifications

• Diploma or higher in Business Studies, Administration, Management or related field.
• Proficient with CRM systems, Google Workspace, and MS Office.
• Strong interpersonal and communication skills with stakeholder engagement.
• Excellent time management, organization, and typing skills.

Responsibilities

• Coordinate board and committee meetings, notices, agendas, board papers and logistics.
• Assist in preparation, execution, and filing of statutory documents and corporate filings.
• Support corporate exercises, disclosures, and related party transaction documentation.
• Coordinate board assessments, director confirmations, and training registrations.
• Maintain statutory records and custody of documents.

Skills

CRM systems

Google Workspace

Microsoft Office

Stakeholder engagement

Time management

Communication

Discretion & integrity

Mandarin proficiency

Education

Diploma/Advanced Diploma in Business Studies/Administration/Management

Tools

CRM

Google Workspace

MS Office

Job description

To provide comprehensive company secretarial, administrative, and personal assistant support to Executive Directors, and ensure effective corporate governance, regulatory compliance, and smooth day-to-day operations within FITTERS Group of Companies.

Key responsibilities

Coordinate board and committee meetings, including scheduling, coordination of notices, agendas, board papers, and meeting logistics

Assist in the preparation, execution, and filing of statutory documents, board resolutions, certified true copies (CTCs), annual returns, and other corporate filings

Support corporate exercises, Directors' and substantial shareholders' disclosures, and recurrent related party transaction documentation

Coordinate board assessments, directors' confirmations, and training registrations

Maintain statutory records, company documents, and the safe custody of common seals and original documents

Coordinate the preparation, printing, and distribution of the Annual Report and related Circulars

Liaise with the Company Secretary, Share Registrar, printers, and other service providers to ensure timely completion

Assist in organising the Annual General Meeting, including venue arrangements, proxy administration, shareholder support, and post AGM statutory submissions

Monitor and manage the Company's general email correspondence and ensure timely distribution to relevant parties

Provide confidential administrative and personal assistance to the Executive Directors and the Board, including coordinating travel arrangements, banking matters, payments, memberships, insurance, claims, property related matters, and personal business affairs

About you

Diploma, Advanced Diploma, or Higher Diploma in Business Studies, Business Administration, Management, or a related field

Proficient in Customer Relationship Management (CRM) systems, Google Workspace (Google Calendar and Google Meet), Microsoft Office Suite (Word, Excel, PowerPoint, and Access), and other office productivity tools

Strong interpersonal and communication skills with experience in public relations, customer service, and stakeholder engagement

Excellent time management, organizational, and typing skills with the ability to manage multiple priorities effectively

Highly organized, meticulous, systematic, and detail-oriented with a thorough approach to work

Demonstrates a strong sense of ownership and accountability, consistently delivering tasks accurately and within deadlines

Self-motivated, proactive, and able to work independently while contributing effectively as a team player

Capable of handling confidential information with professionalism, discretion, and integrity

Proficient in Mandarin with good written skills. We are seeking candidates proficient in Mandarin to effectively communicate with Mandarin-speaking clients.

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Your application will include the following questions:

• Which of the following statements best describes your right to work in Malaysia?
• What's your expected monthly basic salary?
• How many years' experience do you have as a Personal Assistant?
• Which of the following types of qualifications do you have?
• Do you have Meeting Coordination experience?

Manufacturing, Transport & Logistics 51-100 employees

DIVERSIFIED GROWTH THROUGH INNOVATION & TECHNOLOGY.

FITTERS Diversified Berhad, listed on the Main Board of Bursa Malaysia, a progressive company with activities in TRADING & MANUFACTURING, PROPERTY DEVELOPMENT & CONSTRUCTION, AND RENEWABLE ENERGY. We have an immediate vacancy at the Group level. We offer an attractive remuneration package to commensurate with experience and qualification

DIVERSIFIED GROWTH THROUGH INNOVATION & TECHNOLOGY.

FITTERS Diversified Berhad, listed on the Main Board of Bursa Malaysia, a progressive company with activities in TRADING & MANUFACTURING, PROPERTY DEVELOPMENT & CONSTRUCTION, AND RENEWABLE ENERGY. We have an immediate vacancy at the Group level. We offer an attractive remuneration package to commensurate with experience and qualification

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