Executive PA & Office Operations Lead

EA AUDIO WORLD SDN BHD; Kajang; On-site; MYR 40,000 - 69,000; Full time

Job summary

EA AUDIO WORLD SDN BHD in Malaysia is seeking an Administrative Executive cum Personal Assistant to ensure the smooth day-to-day operations and provide comprehensive administrative support across departments, including supporting the managing director.

You will oversee office administration, handle procurement, prepare invoices, coordinate with vendors and suppliers, arrange travel for the CEO, and maintain organized data and records for quick access.

Qualifications

• Must have at least SPM/STPM/A-Level/Pre-U or higher.
• 2–3 years' experience in administrative/PA roles.
• Proficient in SQL and MS Office; strong computer literacy.
• Strong organizational and communication skills; detail‑oriented.
• Fluent Mandarin and English; Bahasa Malaysia also preferred.

Responsibilities

• Oversee general office administration, including supplies inventory and vendor coordination.
• Assist in procurement of facility-related goods and services.
• Prepare daily invoice, delivery orders and related documents.
• Provide support to customers and suppliers on enquiries.
• Handle vendor registration and maintain vendor information.
• Support internal sales team on enquiries.
• Communicate with China supplier for ordering products.
• Handle CEO's travel arrangements (flights, accommodations, transportation, itineraries).
• Provide comprehensive personal assistant and secretarial support to Director.
• Maintain Director's office systems and data management.

Skills

Mandarin

English

Bahasa Malaysia

SQL

Microsoft Office

Education

SPM/STPM/A-Level/Pre-U

Tools

SQL

Microsoft Office

Job description

We are seeking a highly organized and proactive Administrative Executive Cum Personal Assistant to ensure the smooth and efficient running of our daily office operations. The successful candidate will provide comprehensive administrative support across various departments, playing a crucial role in maintaining workflow and supporting the team including the managing director.

Key responsibilities

Oversee general office administration, including managing supplies inventory, ensuring a tidy workspace, and coordinating with vendors and service providers.

Assist in the procurement of facility-related goods and services in accordance with company procedures.

Prepare daily invoice, delivery order and related documents.

Provide support to the customer and supplier on all enquiries.

Handle vendor registration and maintain updated vendor information in the system.

Provide support to the internal sales team on all enquiries.

Communicate with China supplier for ordering products and other enquiries.

Handle all the CEO's travel arrangements, including booking flights, accommodations, transportation and preparing travel itineraries.

Provide comprehensive personal assistant, day-to-day administrative and secretarial support to Director.

Maintain Director's office systems, including data management to ensure information is organized and easily accessible.

About you

Must possess at least SPM / STPM / "A" Level / Pre-U, Professional Certificate, Diploma, Advanced/Higher/Graduate Diploma, any field.

At least 2 - 3 years of work experience in an administrative and PA or similar role.

Proficiency in SQL system, Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and general computer literacy.

Strong organizational and communication skills.

Ability to multitask and work independently in a fast-paced environment.

High attention to detail and strong problem-solving skills.

Ability to handle sensitive information with discretion.

Proactive mindset and positive, team-oriented attitude.

Fluency in Mandarin, English, Bahasa Malaysia. We are seeking candidates proficient in Mandarin to effectively communicate with Mandarin-speaking clients.

Unlock job insights

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Your application will include the following questions:

Which of the following statements best describes your right to work in Malaysia? What's your expected monthly basic salary? How many years' experience do you have in an Administration Role? Which of the following types of qualifications do you have? Which of the following Microsoft Office products are you experienced with? Have you worked in a role where you were responsible for vendor management?

To help fast track investigation, please include here any other relevant details that prompted you to report this job ad as fraudulent / misleading / discriminatory / salary below minimum wage.

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