People Administration Executive

Behn Meyer Specialties (M) PLT; Subang Jaya; On-site; MYR 42,000 - 66,000; Full time

Benefits offered by this job

Medical Education support

Parking

Interest-free car loan (for those elig

Job summary

Behn Meyer Specialties (M) PLT is seeking a People Administration Executive to greet guests, manage front desk operations, and support HR tasks. The role covers visitor management, mail/courier handling, event coordination, and daily HR operations including onboarding and recruitment coordination.

The ideal candidate will have 1–2 years in front-office or administrative roles, strong English and Bahasa Malaysia, and proficiency in Microsoft Office.

Qualifications

• Degree in Business Administration, Office Management, Human Resource Management, Communications or Hospitality; equivalent qualifications with relevant experience will be considered.
• 1–2 years of front-office, reception, guest services or administrative support experience.
• Excellent command of written and spoken English and Bahasa Malaysia.

Responsibilities

• Manage front office operations and a multi-line telephone system.
• Coordinate guest arrivals, badges and escorts per safety procedures.
• Maintain visitor logs with confidentiality and data privacy compliance.
• Provide HR support in recruitment, onboarding, off-boarding and training coordination.
• Handle inbound/outbound mail and courier workflows; support events and engagement activities.
• Serve as main point of contact for employee inquiries and HR-related matters.

Skills

Guest services

Communication

Microsoft Office

Organizational skills

Education

Bachelor-level in Business Admin / Office Mgmt / HR / Communications / Hospitality

Tools

Microsoft Office

Job description

The People Administration Executive is the first person guests meet and the first voice callers hear. The role creates a welcoming and productive workplace by managing front office operations, telecommunications, mail and courier services, office services and company assets; contributes to a positive employee experience through engagement, onboarding, wellbeing, recognition and workplace events; and provides administrative support to the HR function — ensuring a warm, safe, organized and seamlessly run workplace every day.

Key responsibilities

Create a welcoming and productive workplace by managing front office operations, ensuring a positive experience for employees, candidates, visitors and business partners

Serve as the company's first point of contact: welcome and attend to guests, visitors, candidates and vendors with a pleasant, professional and service-oriented manner

Coordinate guest arrival notifications with host departments, ensuring visitors are promptly received, badged and escorted to the correct personnel, in line with visitor-management and safety procedures

Maintain the visitor log and guest register with strict confidentiality and data-privacy compliance

Own and operate the company's multi-line telephone system: screen, priorities and route incoming calls to the correct business unit promptly and courteously

Manage the full incoming mail workflow: receipt, logging, inspection, sorting and distribution of letters, parcels and courier deliveries to the correct departments and personnel

Manage outbound shipping and courier workflows: prepare waybills, arrange pickups and dispatch in a timely manner

Plan and execute workplace events and engagement activities, including logistics, budgeting support and on-the-day coordination

Assist with daily HR operations, including recruitment, interview arrangements, onboarding, off-boarding and training coordination

Serve as the main point of contact for employee enquiries, concerns and HR-related matters; route to the relevant HR personnel where required

About you

Degree in Business Administration, Office Management, Human Resource Management, Communications or Hospitality; equivalent qualifications with relevant experience will be considered

1–2 years of experience (internship experience accepted) in front-office, reception, guest services or administrative support roles

Pleasant personality with a calm, poised and welcoming demeanor — genuinely enjoys engaging with people

Friendly, approachable and service-minded, with strong professional grooming and presence at the front desk

Patient and tactful when handling difficult callers or visitors; able to stay composed under pressure

High level of integrity and discretion; maintains strict confidentiality of guest logs, calls, employee matters and company information

Excellent command of written and spoken English and Bahasa Malaysia

Clear, pleasant telephone manner and strong verbal and written communication skills

Proficient in Microsoft Office (Word, Excel, PowerPoint) and comfortable learning office systems

Strong organization, multitasking and prioritization abilities; attentive to detail and accuracy

Company overview

The Behn Meyer Group of Companies dates back to 1840 when two young men from Hamburg, Theodor August Behn and Valentin Lorenz Meyer, established Behn, Meyer & Co. in Singapore. From early beginnings in trading and shipping, Behn Meyer evolved to be a specialty supplier for a wide variety of industries across Southeast Asia.

Today, the Behn Meyer Group combines the distribution of renowned brands with the development of its own products. Behn Meyer’s core business units focus on the following four segments:

AgriCare

Animal Nutrition, Food, Home & Personal Care, Pharma

Performance Chemicals

Coatings, Petro- & Process Chemicals, Water Treatment, Leather & Textile

Polymers

Rubber, Plastics

Behn Meyer’s global team of over 1,200 employees place great emphasis on shaping solutions for the future and developing long-term relationships with its partners. Our network covers more than 15 countries and is supported by 28 offices, 38 warehouse locations and several manufacturing plants in Asia, Europe and the USA. We are driven by a passion for customer service and have established R&D centres together with application labs in order to guarantee product quality and an innovative pipeline.

Company overview

The Behn Meyer Group of Companies dates back to 1840 when two young men from Hamburg, Theodor August Behn and Valentin Lorenz Meyer, established Behn, Meyer & Co. in Singapore. From early beginnings in trading and shipping, Behn Meyer evolved to be a specialty supplier for a wide variety of industries across Southeast Asia.

Today, the Behn Meyer Group combines the distribution of renowned brands with the development of its own products. Behn Meyer’s core business units focus on the following four segments:

AgriCare

Animal Nutrition, Food, Home & Personal Care, Pharma

Performance Chemicals

Coatings, Petro- & Process Chemicals, Water Treatment, Leather & Textile

Polymers

Rubber, Plastics

Behn Meyer’s global team of over 1,200 employees place great emphasis on shaping solutions for the future and developing long-term relationships with its partners. Our network covers more than 15 countries and is supported by 28 offices, 38 warehouse locations and several manufacturing plants in Asia, Europe and the USA. We are driven by a passion for customer service and have established R&D centres together with application labs in order to guarantee product quality and an innovative pipeline.

Perks and benefits

• Medical Education support
• Parking
• Interest-free car loan (for those eligible)