PENGURUS

KOPERASI STAF CIDB MALAYSIA BHD; Kuala Lumpur; On-site; MYR 67,000 - 112,000; Full time

Job summary

KOPERASI STAF CIDB MALAYSIA BHD in Kuala Lumpur is seeking an experienced administrator to design, coordinate and supervise administrative and human resources functions, ensuring compliance with policies and orderly work.

You will manage staff records, recruitment processes, meeting documentation, performance reviews, and report on follow-ups to the General Manager; strong MS Office skills and confidentiality are essential.

Qualifications

• Possess at least a Diploma or Bachelor's degree in Business Administration, Management, Human Resources or related field.
• Have at least five (5) years of experience in administration, including experience supervising staff or coordinating office operations.
• Have knowledge in office management, human resources, meeting management, minute-taking and handling of official documents.
• Able to prepare work plans, assign tasks, monitor implementation and prepare reports.
• Have good communication and writing skills in Malay and able to communicate in English.

Responsibilities

• Plan, coordinate and supervise administrative affairs and daily office operations of KoCIDB
• Coordinate human resources matters, including staff recruitment, service records, attendance, leave, training and performance evaluation
• Supervise preparation of notices, agendas, documents and minutes of ALK meetings, committees and management meetings
• Monitor follow-up actions on meeting decisions and provide implementation status reports to the General Manager
• Coordinate programs, events, logistics and official schedules of the General Manager and ALK
• Ensure correspondence, records and physical and digital documents are managed systematically, including storage and access control of confidential documents
• Review and propose improvements to policies, SOPs and administrative systems
• Supervise administrative staff, assign tasks and monitor work quality and completion timelines
• Coordinate management of inventory, facilities, supplies and office services
• Prepare budget recommendations, monitor administrative expenditure and implement General Manager directives related to the position's functions

Skills

Administration

Staff supervision

HR coordination

Meeting management

MS Office

Confidentiality

Education

Diploma/BA in Business Admin

Tools

Microsoft Office

Job description

Design, coordinate and supervise administrative functions and human resources for KoCIDB, including meeting management, programs, documentation and follow-up actions, to ensure efficient, orderly work implementation and compliance with established policies and procedures.

Key responsibilities

Plan, coordinate and supervise administrative affairs and daily office operations of KoCIDB

Coordinate human resources matters, including staff recruitment, service records, attendance, leave, training and performance evaluation

Supervise preparation of notices, agendas, documents and minutes of ALK meetings, committees and management meetings

Monitor follow-up actions on meeting decisions and provide implementation status reports to the General Manager

Coordinate programs, events, logistics and official schedules of the General Manager and ALK

Ensure correspondence, records and physical and digital documents are managed systematically, including storage and access control of confidential documents

Review and propose improvements to policies, SOPs and administrative systems

Supervise administrative staff, assign tasks and monitor work quality and completion timelines

Coordinate management of inventory, facilities, supplies and office services

Prepare budget recommendations, monitor administrative expenditure and implement General Manager directives related to the position's functions

About you

Possess at least a Diploma or Bachelor's degree in Business Administration, Management, Human Resources or related field

Have at least five (5) years of experience in administration, including experience supervising staff or coordinating office operations

Have knowledge in office management, human resources, meeting management, minute-taking and handling of official documents

Able to prepare work plans, assign tasks, monitor implementation and prepare reports

Have good communication and writing skills in Malay and able to communicate in English

Proficient in Microsoft Office and other relevant applications

Have leadership skills, attention to detail, discipline and able to carry out responsibilities with minimal supervision

Possess integrity and able to maintain confidentiality of cooperative information and documents

Experience in cooperative administration and matters of Cooperative Board Members (ALK) and committees is an advantage

Unlock job insights

Your application will include the following questions:

• Which of the following statements best describes your right to work in Malaysia?
• Which of the following types of qualifications do you have?
• How would you rate your Bahasa Malaysia language skills?