Payroll Team_Penang

COHERENT; Penang; On-site; MYR 60,000 - 90,000; Full time

Job summary

Coherent Corp. in Malaysia (Penang) seeks a payroll specialist to manage end-to-end payroll cycles, including China IIT and social contributions. You will maintain accurate employee data, generate payroll reports, and liaise with vendors and government authorities.

The role requires handling data reconciliations, supporting year-end activities, and contributing to process improvements in a global payroll environment. Mandarin/English skills are preferred.

Qualifications

• Diploma or degree in Finance, Accounting, HR, or related field.
• 0–3 years of payroll or HR operations experience, preferably with China payroll.
• Basic understanding of payroll calculations & knowledge of China payroll.
• Experience with payroll systems such as ADP, SAP, UKG, GAIA.
• Fluent in English and Mandarin.

Responsibilities

• End-to-end payroll processing for monthly cycles and off-cycle runs.
• Handle IIT calculations, social contributions, and IIT filings (China-specific).
• Maintain payroll data in HR/payroll systems and prepare reports.
• Coordinate with payroll vendors and HR/Finance on inputs and reconciliations.
• Support internal/external audits and pursue process improvements.

Skills

Payroll experience

China payroll

ADP

SAP

UKG

GAIA

Attention to detail

Time management

Problem solving

English

Mandarin

Education

Bachelor's degree

Tools

ADP

SAP

UKG

GAIA

Job description

Description

Primary Duties & Responsibilities

1. End-to-End Payroll Processing

• Process monthly payroll cycles (including off-cycle runs if needed)
• Collect, validate, and input payroll data (attendance, overtime, bonuses, deductions)
• Calculate gross-to-net salaries, taxes, and social contributions
• Ensure accurate and timely salary payments

2. Statutory Compliance (China-specific)

• Handle Individual Income Tax (IIT) calculations and filings
• Administer social insurance and housing fund (SI & HF) contributions
• Prepare and submit statutory reports (monthly, quarterly, annual)
• Stay updated on China labor laws and payroll regulations

3. Data Management & Reporting

• Maintain payroll records and employee data in HR/payroll systems
• Prepare payroll reports (labor cost reports, variance analysis, audit reports)
• Support year-end activities (annual tax filing, reconciliation)

4. Vendor & Stakeholder Coordination

• Liaise with payroll vendors and government authorities
• Partner with HR and Finance on payroll inputs and reconciliations
• Respond to employee payroll queries

5. Controls, Audit & Process Improvement

• Perform payroll checks and reconciliations before/after payroll run
• Support internal/external audits
• Identify process improvements and automation opportunities

Qualifications & skills :

• Diploma or degree in Finance, Accounting, HR, or related field.
• 0–3 years of payroll or HR operations experience, preferably with China payroll.
• Basic understanding of payroll calculations & knowledge of China payroll
• Experience with payroll systems eg ADP, SAP, UKG, GAIA etc
• Eagerness to learn and grow in a global payroll environment.
• Strong attention to detail and time management skills.
• Problem-solving mindset
• Good communication (English + Mandarin usually required)

Culture Commitment

Ensure adherence to company’s values (ICARE) in all aspects of your position at Coherent Corp.:

• I ntegrity – Create an Environment of Trust
• C ollaboration – Innovate Through the Sharing of Ideas
• A ccountability – Own the Process and the Outcome
• R espect – Recognize the Value in Everyone
• E nthusiasm – Find a Sense of Purpose in Work

Coherent Corp. is an equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by law.

ABOUT US

Coherent is a global leader in lasers, engineered materials and networking components. We are a vertically integrated manufacturing company that develops innovative products for diversified applications in the industrial, optical communications, military, life sciences, semiconductor equipment, and consumer markets. Coherent provides a comprehensive career development platform within an environment that challenges employees to perform at their best, while rewarding excellence and hard-work through a competitive compensation program. It's an exciting opportunity to work for a company that offers stability, longevity and growth. Come Join Us!

Job Identification: 2015637

Degree Level: Bachelor's Degree