Payroll Specialist

Confidential; Semenyih; On-site; MYR 36,000 - 60,000; Full time

Job summary

Confidential in Malaysia is seeking a Payroll Specialist to manage monthly payroll processing, ensure compliance with tax and employment regulations, and maintain accurate payroll records. You will coordinate with HR and Finance on changes, inquiries, and audits.

The role requires a Diploma or Bachelor’s degree in a related field and strong Excel/payroll software skills to ensure timely and accurate payments.

Qualifications

• Diploma or Bachelor’s degree in Accounting, Finance, Human Resources, Business Administration, or a related field.
• Proven experience in payroll processing or administration.
• Good knowledge of payroll procedures and statutory requirements.
• Proficiency in Microsoft Excel and payroll/accounting systems.
• Strong attention to detail and numerical accuracy.
• Excellent organizational and time-management skills.

Responsibilities

• Process monthly payroll accurately and within established deadlines.
• Maintain and update employee payroll records including salaries, allowances, deductions, overtime, and leave.
• Calculate statutory contributions, taxes, deductions, bonuses, and other payroll adjustments.
• Ensure payroll processing complies with employment, tax, and statutory requirements.
• Prepare and submit statutory payroll-related reports and payments to authorities.
• Reconcile payroll data and investigate discrepancies.
• Prepare payroll reports and payroll-related financial information for management.
• Respond to employee questions regarding salaries, deductions, benefits, and other payroll matters.
• Maintain confidential payroll documentation and records.
• Coordinate with HR and Finance on movements, salary changes, new hires, resignations, and other adjustments.
• Assist with payroll audits and provide supporting documentation.
• Identify opportunities to improve payroll processes, accuracy, and efficiency.
• Perform other payroll and administrative duties as assigned.

Skills

Attention to detail

Numerical accuracy

Communication skills

Problem solving

Excel

Payroll systems

Education

Accounting/Finance/HR degree

Tools

Payroll software

Job description

The Payroll Specialist is responsible for accurately and efficiently processing employee payroll while ensuring compliance with company policies and applicable employment and tax regulations. The role involves maintaining payroll records, handling employee payroll inquiries, preparing reports, and coordinating with HR, Finance, and relevant external parties.

Responsibilities:

• Process monthly payroll accurately and within established deadlines.
• Maintain and update employee payroll records, including salaries, allowances, deductions, overtime, leave, and other payroll-related information.
• Calculate statutory contributions, taxes, deductions, bonuses, and other payroll adjustments.
• Ensure payroll processing complies with applicable employment, tax, and statutory requirements.
• Prepare and submit statutory payroll-related reports and payments to the relevant authorities.
• Reconcile payroll data and investigate discrepancies or irregularities.
• Prepare payroll reports, summaries, and payroll-related financial information for management.
• Respond to employee questions regarding salaries, deductions, benefits, and other payroll matters.
• Maintain accurate and confidential payroll documentation and records.
• Coordinate with HR and Finance on employee movements, salary changes, new hires, resignations, and other payroll adjustments.
• Assist with payroll audits and provide supporting documentation when required.
• Identify opportunities to improve payroll processes, accuracy, and efficiency.
• Perform other payroll and administrative duties as assigned.

Requirements:

• Diploma or Bachelor’s degree in Accounting, Finance, Human Resources, Business Administration, or a related field.
• Previous experience in payroll processing or payroll administration.
• Good knowledge of payroll procedures and applicable statutory requirements.
• Proficiency in Microsoft Excel and payroll/accounting systems.
• Strong attention to detail and numerical accuracy.
• Good organizational and time-management skills.
• Ability to maintain confidentiality when handling sensitive employee information.
• Strong communication and problem-solving skills.
• Ability to work independently and meet strict payroll deadlines.

Preferred Skills

• Experience with HRIS or payroll software.
• Knowledge of statutory payroll requirements and employment regulations.
• Experience handling payroll for a medium to large employee population.
• Strong Excel skills, including formulas, lookups, and data reconciliation.