Payroll Specialist (HR)

The SWATCH Group; Kuala Lumpur; On-site; MYR 60,000 - 90,000; Full time

Job summary

The SWATCH Group Malaysia is seeking a Payroll Specialist to manage full payroll processing for the company and subsidiaries, ensuring accuracy and compliance with statutory contributions (EPF, SOCSO, EIS) and related regulations.

You will maintain payroll records, respond to employee queries, perform reconciliations against the General Ledger, handle off-cycle payments, and liaise with HR, Finance, vendors, and government bodies to uphold data integrity and timeliness.

Qualifications

• Bachelor's degree in Accounting/HR or related field.
• Experience in payroll processing and statutory compliance preferable.
• Strong attention to detail and data integrity.

Responsibilities

• Manage full payroll processing for the Company and subsidiaries.
• Ensure payroll accuracy and compliance with statutory requirements (EPF, SOCSO, EIS, PCB).
• Handle payroll adjustments including proration and back payments.
• Prepare off-cycle payroll and GIRO payments and ad-hoc payments.
• Prepare and submit statutory returns and year-end documents.

Skills

Payroll processing

Statutory compliance

Payroll reconciliation

HR systems administration

Vendor coordination

Education

Bachelor's degree in Accounting/HR

Tools

HRIS

Excel

Time attendance system

Job description

Job description

What You'll Be Doing

Payroll Processing & Statutory Compliance

• Manage full payroll processing for the Company and subsidiaries, including basic salary, incentives, overtime, allowances, claims, bonuses, deductions, and statutory contributions.
• Ensure payroll accuracy and compliance with all applicable statutory and regulatory requirements (e.g. EPF, SOCSO, EIS, PCB).
• Handle payroll adjustments including pro-ration, back payments, and recovery arising from staff movement, new hires, resignations, and terminations.
• Prepare and process off-cycle payroll and GIRO payments, reimbursements, and ad-hoc payments.
• Prepare and submit statutory returns and year-end documents (e.g., EA/EC Forms) accurately and within deadlines.

Payroll Administration

• Maintain accurate payroll records and documentation for internal and external audits.
• Update payroll system with changes in policies, benefits, salary structures, and statutory rates.
• Respond to payroll queries from employees and stakeholders in a professional and timely manner.

Payroll Reconciliation & Controls

• Perform periodic payroll reconciliations, including reconciliation of payroll reports against the General Ledger and statutory contribution accounts, to ensure accuracy and completeness of financial records.
• Prepare payroll accrual reports for Finance to support month-end and year-end closing activities.
• Identify, investigate, and resolve payroll discrepancies or anomalies in a timely manner to ensure data integrity and compliance.
• Assist in the implementation, strengthening, and continuous monitoring of internal controls over payroll processes and activities to mitigate risks and ensure regulatory compliance.

HR Systems & Process Improvement

• Serve as administrator for HR systems including HRIS, time attendance, and other HR applications.
• Maintain data accuracy, integrity, and confidentiality across all HR systems.
• Identify and implement process improvements to enhance payroll efficiency, accuracy, and compliance.

Collaboration & Support

• Act as the primary point of contact for employee payroll enquiries and provide timely, professional resolution.
• Coordinate with HRBP, Finance, and retail operations teams on payroll related matters.
• Coordinate with external vendors, auditors, and government bodies to address payroll, statutory, and system-related matters.
• Support ad-hoc HR initiatives, projects, and administrative tasks as assigned.

Employee Engagement

• Work with the team to organize employee engagement activities, including team-building events, recognition programs, and other morale-boosting initiatives.