Payroll Operations Executive - People Team

Shopee; Kuala Lumpur; On-site; MYR 45,000 - 78,000; Full time

Job summary

Shopee Malaysia is seeking a Payroll Operations Associate to manage end-to-end payroll for blue-collar workers, foreign workers and fixed-term contractors, ensuring timely monthly processing.

You will review movements, reconcile payroll data, handle exceptions, and coordinate with HR Operations, Finance and external payroll vendor to ensure EPF, SOCSO, EIS, PCB and HRDF compliance, plus year-end submissions.

Qualifications

• Bachelor's degree in HR, Finance, Business Admin or related field.
• 1-2 years of payroll operations experience for Blue Collar/Foreign Workers preferred.
• Strong knowledge of Malaysian payroll legislation (EPF, SOCSO, EIS, PCB, HRDF).
• Proficient in Excel or Google Sheets for reconciliation and reporting.
• Attention to detail with ability to manage multiple deadlines.
• Excellent communication and stakeholder management; handle confidential information.

Responsibilities

• Manage end-to-end payroll operations for assigned employee portfolios.
• Review payroll movements: joiners, resignations, contract updates, unpaid leave, backpay and overtime.
• Perform payroll reconciliation, variance analysis and finalisation before salary disbursement.
• Coordinate with HR Ops, Finance and external payroll vendor to ensure accurate data.
• Support process improvements, reporting automation and governance initiatives.

Skills

Excel

Numerical accuracy

Stakeholder management

Communication

Attention to detail

Education

Bachelor's degree in HR/Finance/Business Admin or related field

Job description

Job Description

• Manage end-to-end payroll operations for assigned employee portfolios (Full-Time Employees, Foreign Workers and Fixed-Term Contractors), ensuring timely and accurate monthly payroll processing.
• Review and validate payroll movements, including new joiners, resignations, contract updates, unpaid leave, backpay, overtime, allowances and other variable payroll inputs.
• Perform payroll reconciliation, variance analysis and draft payroll validation before payroll finalisation and salary disbursement.
• Manage payroll exceptions and escalated cases, including MIA, early resignations, buyout calculations and other payroll-related enquiries.
• Prepare monthly payroll costing reports, headcount reconciliation and Finance reports, including cost centre allocation and General Ledger (GL) support.
• Ensure compliance with Malaysian statutory requirements, including EPF, SOCSO, EIS, PCB and HRDF, and support year-end payroll activities such as EA forms and tax-related submissions.
• Coordinate closely with HR Operations, HRBPS, Finance and external payroll vendor to ensure accurate payroll data and timely issue resolution.
• Support payroll process improvements, reporting automation and governance initiatives to enhance payroll accuracy and operational efficiency.

Requirements

• Bachelor's Degree in Human Resources, Finance, Business Administration or a related field.
• 1-2 years of experience in managing payroll operations for Blue Collar / Foreign Workers is preferred.
• Good understanding of Malaysian payroll legislation and statutory requirements, including EPF, SOCSO, EIS, PCB and HRDF.
• Strong proficiency in Microsoft Excel or Google Sheets for payroll reconciliation, reporting and data analysis.
• Detail-oriented with strong numerical accuracy and the ability to manage multiple deadlines in a fast-paced environment.
• Strong communication and stakeholder management skills, with the ability to handle confidential information professionally.