Payroll & Admin Assistant

Think Ahead Consultant; Malacca City; On-site; MYR 20,000 - 29,000; Full time

Benefits offered by this job

Training and guidance provided

Hands-on exposure to payroll

Career development opportunities

Supportive team environment

Job summary

Jora Malaysia is seeking a responsible and detail-oriented Payroll & Admin Assistant to join our team in Malaysia. Training and guidance will be provided, with opportunities to build a career in payroll, HR administration, and business support.

This role is suitable for fresh graduates; prior payroll experience is an advantage but not required. You will learn how to process payroll, handle statutory contributions, and support daily office operations in a collaborative environment.

Qualifications

• Diploma or degree in accounting, business, HR, finance or related field.
• Fresh graduates are welcome to apply.
• Basic knowledge of Microsoft Excel/Google Sheets.
• Comfortable working with numbers and detailed information.

Responsibilities

• Assist in monthly payroll processing for clients.
• Prepare and check salary calculations, attendance, overtime, allowances and deductions.
• Submit statutory contributions (EPF, SOCSO, EIS, PCB) as required.
• Prepare payslips and payroll reports and maintain records.
• Coordinate with clients on payroll information and supporting documents.
• Support general administrative duties and documentation tasks.

Skills

Attention to detail

Numerical aptitude

Organized

Good communication

Education

Diploma or Degree in Accounting

Business Administration

Finance or related field

Tools

Microsoft Excel

Google Sheets

Job description

Jora Malaysia will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

We are looking for a responsible and detail-oriented Payroll & Admin Assistant to join our team.

This position is suitable for fresh graduates who are interested in building their career in payroll, HR administration and business support. Training and guidance will be provided.

Job Responsibilities

Payroll

• Assist in monthly payroll processing for clients.
• Prepare and check salary calculations, attendance, overtime, allowances, deductions and claims.
• Assist in preparing and submitting statutory contributions including EPF, SOCSO, EIS and PCB.
• Prepare payslips and payroll-related reports.
• Maintain accurate employee and payroll records.
• Follow up with clients on payroll information, attendance records and supporting documents.
• Monitor payroll deadlines and ensure tasks are completed within the required timeline.
• Assist in resolving payroll-related queries and discrepancies.

Administration

• Perform general administrative and documentation duties.
• Maintain and update client records, employee information and internal files.
• Prepare letters, forms, reports and supporting documents when required.
• Assist in data entry, document checking and filing.
• Follow up on pending documents and outstanding matters with clients.
• Coordinate with internal departments on payroll and administrative matters.
• Support daily office operations and other ad-hoc administrative duties when required.

Requirements

• Diploma or Degree in Accounting, Business Administration, Human Resources, Finance or any related field.
• Fresh graduates are welcome to apply.
• Candidates with payroll or administrative experience will be an added advantage.
• Basic knowledge of Microsoft Excel / Google Sheets.
• Comfortable working with numbers and detailed information.
• Good communication and interpersonal skills.
• Organized, responsible and able to meet deadlines.
• Good attention to detail and accuracy.
• Willing to learn and able to work independently after training.
• Able to follow up proactively and take ownership of assigned tasks.

What We Offer

• Training and guidance provided.
• Hands-on exposure to payroll processing and Malaysian statutory requirements.
• Opportunity to handle payroll matters for clients from different industries.
• Exposure to HR administration and business operations.
• Career development and learning opportunities.
• Supportive team environment.

If you are a fresh graduate looking for an opportunity to gain practical experience in payroll and administration, we welcome you to apply and grow with us.