Pay Services Intern

The Estée Lauder Companies; Kuala Lumpur; On-site; MYR 45,000 - 71,000; Full time

Job summary

The Estée Lauder Companies in Malaysia seeks a Payroll Support professional to assist Pay Services with input validation, data reconciliation and reporting. You will collaborate with HR, Finance and external vendors to ensure accurate payroll processing and timely issue resolution.

The role requires attention to detail, English proficiency and strong MS Office skills, with a proactive, team-focused approach and commitment to data privacy and process improvement.

Qualifications

• Degree or coursework in HR, psychology, or business management.
• Proactive and team-oriented with strong ownership.
• High attention to detail and accuracy.
• Proficient in oral and written English.
• Familiarity with regional HR and data privacy policies is a plus.
• Proficiency in MS Office applications.
• Strong planning, organization and time management skills.

Responsibilities

• Support the Pay Services team in preparing and validating payroll inputs, ensuring data is complete, accurate and submitted within established timelines.
• Assist with payroll data reconciliation, including comparison of payroll reports, employee data and approved payroll instructions to identify discrepancies.
• Perform basic payroll data checks and flag unusual variances, missing information or potential errors to the Pay Services team.
• Support the preparation of payroll reports, trackers and data analysis required for payroll processing and reporting.
• Support the team in monitoring payroll cases and following up on outstanding items with relevant stakeholders.
• Assist with the coordination of payroll inputs and information between Pay Services, HR Services, HRBPs, Finance and external payroll vendors, where applicable.
• Maintain accurate and up-to-date process documentation, work instructions and reference materials.
• Support payroll audits and control activities by compiling required reports, documentation and supporting information.
• Assist in identifying recurring payroll issues and process gaps, and support the team in implementing process improvements and automation initiatives.
• Handle employee and payroll information with appropriate confidentiality and in accordance with ELC policies and data protection requirements.

Skills

Attention to detail

MS Office proficiency

Time management

English proficiency

Education

Bachelor's degree in HR/Business/Relevant

Tools

MS Excel

Job description

• Support the Pay Services team in preparing and validating payroll inputs, ensuring data is complete, accurate and submitted within established timelines.
• Assist with payroll data reconciliation, including comparison of payroll reports, employee data and approved payroll instructions to identify discrepancies.
• Perform basic payroll data checks and flag unusual variances, missing information or potential errors to the Pay Services team.
• Support the preparation of payroll reports, trackers and data analysis required for payroll processing and reporting.
• Support the team in monitoring payroll cases and following up on outstanding items with relevant stakeholders.
• Assist with the coordination of payroll inputs and information between Pay Services, HR Services, HRBPs, Finance and external payroll vendors, where applicable.
• Maintain accurate and up-to-date process documentation, work instructions and reference materials.
• Support payroll audits and control activities by compiling required reports, documentation and supporting information.
• Assist in identifying recurring payroll issues and process gaps, and support the team in implementing process improvements and automation initiatives.
• Handle employee and payroll information with appropriate confidentiality and in accordance with ELC policies and data protection requirements.
• Undertake other payroll and Pay Services-related activities or projects as assigned.

Responsibilities

• Support the Pay Services team in preparing and validating payroll inputs, ensuring data is complete, accurate and submitted within established timelines.
• Assist with payroll data reconciliation, including comparison of payroll reports, employee data and approved payroll instructions to identify discrepancies.
• Perform basic payroll data checks and flag unusual variances, missing information or potential errors to the Pay Services team.
• Support the preparation of payroll reports, trackers and data analysis required for payroll processing and reporting.
• Support the team in monitoring payroll cases and following up on outstanding items with relevant stakeholders.
• Assist with the coordination of payroll inputs and information between Pay Services, HR Services, HRBPs, Finance and external payroll vendors, where applicable.
• Maintain accurate and up-to-date process documentation, work instructions and reference materials.
• Support payroll audits and control activities by compiling required reports, documentation and supporting information.
• Assist in identifying recurring payroll issues and process gaps, and support the team in implementing process improvements and automation initiatives.
• Handle employee and payroll information with appropriate confidentiality and in accordance with ELC policies and data protection requirements.
• Undertake other payroll and Pay Services-related activities or projects as assigned.

Requirements

• Students pursuing a Degree in Human Resources, Psychology, Business Management or relevant disciplines
• Proactive, responsible and comfortable working in a team-oriented environment.
• High attention to detail
• Proficient in oral and written English
• Understand and interpret regional regulatory environment and policies/controls, particularly with respect to HR data privacy topics
• Proficiency in MS Office applications
• Effective planning, organization and time management skills