Administrator Payroll Services

Gea Group; Kuala Lumpur; On-site; MYR 47,000 - 73,000; Full time

Job summary

Gea Group is seeking a Payroll & Leave Administration professional in Malaysia to manage end-to-end payroll processing, compliance with local regulations, and mobility payroll for expatriates. You will collaborate with HR and vendors, maintain records, and support audit activities.

The role requires strong Microsoft Office skills, at least 2 years of SEA payroll experience, and the ability to handle multiple stakeholders in a fast-paced environment.

Qualifications

• Administrative writing and proficiency in Microsoft Office required.
• Payroll experience in SEA with minimum 2 years.
• Strong reporting and organizational skills.
• Good time management and teamwork.
• Strong verbal communication and problem-solving abilities.
• Demonstrate sound work ethics and ability to work in a fast-paced environment.

Responsibilities

• Implements, maintains, and reviews payroll processing for timely and accurate transactions (salaries, benefits, garnishments, taxes, and deductions).
• Ensures timely processing of payroll updates for new hires, terminations, transfers, and pay-rate changes.
• Prepare and maintain records and reports of payroll transactions.
• Ensure compliance with payroll, wage, and hour laws and best practices.
• Mobility & Expatriate payroll and benefits management.
• Maintain Outsourcing vendor service levels and vendor relationships.
• Support HR operation on payroll renewals and updates.
• Collaborate with stakeholders to deliver HR programs related to payroll.
• Provide payroll-related consultation to HRBP and stakeholders.
• Facilitate audits by providing records to auditors.
• Identify and recommend updates to payroll software, systems, and procedures.
• Perform other duties as assigned from global or local teams.
• Leave & Attendance Administration tasks: monitor leave, generate reports, support time & attendance inquiries, validate attendance data, implement policy rules with vendor support.
• Others & Projects: contribute to local policy updates, harmonization, and HR service innovations.

Skills

Administrative writing

Microsoft Office

Payroll experience (SEA)

Reporting

Time management

Team player

Verbal communication

Problem solving

Multi-stakeholder coordination

Project management

Tools

HRIS systems

Job description

Responsibilities / Tasks

• Implements, maintains, and reviews payroll processing to ensure timely and accurate processing of payroll transactions including salaries, benefits, garnishments, taxes, and other deductions.


• Ensures accurate and timely processing of payroll updates including new hires, terminations, internal transfers, and changes to pay rates.


• Prepare and maintain accurate records and reports of payroll transactions.


• Ensures compliance with federal, state, and local payroll, wage, and hour laws and best practices.


• Mobility & Expatriate employee payroll and statutory benefits management


• Ensuring Outsourcing vendor service levels are met whilst maintaining strong relationships


• Support Hub HR operation team on Payroll related DTP renew and update


• Work closely with all stakeholders to ensure the successful delivery of HR and company programs as it relates to payroll administration


• Server as professional consultant to HRBP or other stakeholders on Payroll, Mandatory benefits topics


• Facilitates audits by providing records and documentation to auditors


• Identifies and recommends updates to payroll processing software, systems, and procedures.


• Performs other duties or projects as assigned from global or local

Leave & Attendance Administration

• Ensure all leave applications are monitored and updated into the local leave system.


• Prepare regular & ad-hoc report to stakeholders in timely manner with high accuracy


• Provide Professional support & guide on Time & Attendance inquiries raised by employee and biz


• Regularly validate and clean up abnormal attendance data to ensure data quality


• In-charge of logic /rule setup & implementation in system including but not limited to OT, Schedule, Time off rule based on biz request with vendor support.


• Simplification & User-Experience driven on as-is practice review, constantly organize service review meeting with vendors to ensure SLA met.

Others & Projects

• Participation & surveying best practice on the local Time off & Attendance and Travel policy renew


• Create and Maintain knowledge Pool on Country Policy & Practices tips in share folders for whole HR operation team learning


• Proactively review and continuously improve Payroll related process effectiveness to algin with global strategy, contribution to harmonization and improvement activities.


• Fully engaged with stakeholders on all service escalation and ad-hoc needs from all stakeholders


• Be ambassador on GEA HR operation model, and dig out HR innovation way on HR services from market


• Participate in region well-being activities to enhance HR operation branding

Your Profile / Qualifications

• Administrative writing & proficient in Microsoft Office is a must.


• Processing payroll Experience in SEA is a MUST with minimum experiences of 2 years


• Reporting & organising skills.


• Good time management and team player.


• Good Verbal communication and problem-solving skills


• Demonstrate sound of work ethics.


• Ability to work in fast speed environment and to manager multiple stakeholders & priorities


• Good Project Management skills