Parts Executive, Marketing Operation

Tan Chong Group; Kuala Lumpur; On-site; MYR 42,000 - 70,000; Full time

Job summary

Tan Chong Group in Kuala Lumpur is seeking a proactive Administrative & Credit Support professional to streamline finance, inventory, and reporting tasks. The role involves generating statistical reports, handling credit logistics, processing staff claims, and supporting order processing and stock movements.

You will also compile invoices and credit notes, oversee invoice batching, reconcile disputes, and coordinate cross‑department information.

Responsibilities

• Extract and generate statistical reports (Parts Movement, Stock Clearance, Cost Rationalization, etc.).
• Handle administrative matters including yearly credit limit preparation.
• Process staff mileage, commission, and incentive claims (including LUBE workshop).
• Process new credit account applications.
• Manage order processing and receiving of incoming shipments.
• Create sales orders, perform stock adjustments, and manage internal stock transfers.
• Coordinate and distribute master stock lists, pricing, and sales information to relevant departments.
• Compile Credit Notes (GAF) and supplier invoices for submission to Accounts.
• Lead and monitor invoice batching for dealer endorsement and filing.
• Reconcile collection disputes against the debtor listing.
• Prepare presentation slides and minutes of meetings.
• Perform any other duties as assigned by management from time to time.

Job description

• Extract and generate statistical reports (Parts Movement, Stock Clearance, Cost Rationalization, etc.).

2) Administrative & Credit Support

• Handle administrative matters including yearly credit limit preparation.
• Process staff mileage, commission, and incentive claims (including LUBE workshop).
• Process new credit account applications.

3) Order & Inventory Management

• Manage order processing and receiving of incoming shipments.
• Create sales orders, perform stock adjustments, and manage internal stock transfers.
• Coordinate and distribute master stock lists, pricing, and sales information to relevant departments.

4) Documentation & Finance Coordination

• Compile Credit Notes (GAF) and supplier invoices for submission to Accounts.
• Lead and monitor invoice batching for dealer endorsement and filing.
• Reconcile collection disputes against the debtor listing.

5) Meeting & Communication Support

• Prepare presentation slides and minutes of meetings.

6) General Duties

• Perform any other duties as assigned by management from time to time.