Part-Time Personal Assistant

Fin Free To U Service; Ipoh; On-site; MYR 39,000 - 61,000; Full time

Benefits offered by this job

Annual Bonus

Training Provided

Medical Insurance

Bonus

Commission

Incentive

Overseas Company Trip

Job summary

Fin Free To U Service in Ipoh, Malaysia seeks a capable Personal Assistant/Executive Assistant to support client relationships and marketing operations. You will manage inquiries, onboarding, status updates, and daily correspondence, while coordinating campaigns and liaising with creative teams.

The role involves preparing client onboarding materials, setting up project boards, and drafting meeting agendas and minutes, with travel and client gifting as needed.

Qualifications

• 1–3 years of experience as a Personal Assistant, Executive Assistant, or Marketing Coordinator.
• Proficiency with Google Workspace/Microsoft Office, Canva, Mailchimp, Buffer, and Hootsuite.
• Exceptional written and verbal communication with proofreading and tone.
• Strong time-management, attention to detail, and ability to multitask under tight deadlines.
• Discretion with confidential information and a proactive 'get-it-done' attitude.

Responsibilities

• Client Relationship & Communication: main point of contact for client inquiries, onboarding, weekly status updates, and day-to-day correspondence.
• Account & Campaign Coordination: track client marketing deliverables, ensure campaign deadlines are met, relay client feedback to the creative team.
• Client Onboarding & Offboarding: prepare welcome kits, set up shared project boards, collect initial brand assets, schedule kickoff meetings.
• Meeting & Presentation Support: draft meeting agendas, prepare slide decks, take minutes, track follow-up items.
• Executive Administrative Support: manage executive calendars, schedule client pitches, organize travel, handle client gifts.
• Basic Performance Reporting: gather campaign metrics and format monthly performance summaries for client reviews.

Skills

Proficiency in Google Workspace/M$O

Communication

Organization

Problem-solving

Tools

Google Workspace

Microsoft Office

Canva

Mailchimp

Buffer

Hootsuite

Job description

Jora Malaysia will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

Requirement

Job Requirements

• Experience: 1–3 years of experience as a Personal Assistant, Executive Assistant, or Marketing Coordinator.

• Technical Skills: Proficiency with Google Workspace/Microsoft Office, basic graphic design tools (e.g., Canva), email marketing platforms (e.g., Mailchimp), and social media scheduling tools (e.g., Buffer, Hootsuite).

• Communication: Exceptional written and verbal communication skills with strong attention to proofreading and tone.

• Organization: Superior time-management capabilities, sharp attention to detail, and a proven ability to multitask under tight deadlines.

• Problem-Solving: Strong initiative, discretion with confidential information, and a proactive "get-it-done" attitude.

Responsibility

Key Roles & Responsibilities

• Client Relationship & Communication: Serve as the main point of contact for client inquiries, onboarding, weekly status updates, and general day-to-day correspondence.

• Account & Campaign Coordination: Track client marketing deliverables, ensure campaign deadlines are met, and relay client feedback directly to the creative team.

• Client Onboarding & Offboarding: Prepare client welcome kits, set up shared project boards (e.g., Asana, Trello), collect initial brand assets, and schedule kickoff meetings.

• Meeting & Presentation Support: Draft client meeting agendas, prepare slide decks, take detailed meeting minutes, and track follow-up action items.

• Executive Administrative Support: Manage executive calendars, schedule client pitches, organize travel, and handle client gifting or appreciation initiatives.

• Basic Performance Reporting: Gather campaign metrics and format easy-to-read monthly performance summaries for client reviews.

Benefits

• Annual Bonus
• Training Provided
• Medical Insurance
• Bonus
• Commission
• Incentive
• Oversea Company Trip