Part-Time Executive Assistant

Fin Free To U Service; Ipoh; On-site; MYR 45,000 - 78,000; Full time

Benefits offered by this job

Annual Bonus

Training Provided

Medical Insurance

Bonus

Commission

Incentive

Oversea Company Trip

Job summary

Jora Malaysia is seeking a capable Personal Assistant/Executive Assistant or Marketing Coordinator to support client communications, onboarding, and campaign coordination. The role emphasizes proactive organization and professional presentation.

You will drafted agendas, manage calendars, track deliverables, prepare reports, and coordinate with creative teams. Strong written and verbal skills, attention to detail, and discreet handling of confidential information are essential.

Qualifications

• 1–3 years of experience as a Personal Assistant, Executive Assistant, or Marketing Coordinator.
• Proficiency with Google Workspace/Microsoft Office, Canva, Mailchimp, and social media scheduling tools.
• Exceptional written and verbal communication with proofreading and tone awareness.
• Superior time-management, attention to detail, and ability to multitask under deadlines.
• Strong initiative, discretion with confidential information, and a proactive get-it-done attitude.

Responsibilities

• Serve as main point of contact for client inquiries, onboarding, weekly status updates, and general day-to-day correspondence.
• Track client marketing deliverables, ensure campaign deadlines are met, and relay client feedback to the creative team.
• Prepare client welcome kits, set up shared project boards, collect initial brand assets, and schedule kickoff meetings.
• Draft client meeting agendas, prepare slide decks, take detailed meeting minutes, and track follow-up actions.
• Manage executive calendars, schedule client pitches, organize travel, and handle client gifting or appreciation initiatives.
• Gather campaign metrics and format monthly performance summaries for client reviews.

Skills

Communication

Time management

Attention to detail

Multitasking

Discretion with confidential info

Proactive attitude

Tools

Google Workspace

Microsoft Office

Canva

Mailchimp

Buffer

Hootsuite

Job description

Jora Malaysia will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

Requirement

Job Requirements

• Experience: 1–3 years of experience as a Personal Assistant, Executive Assistant, or Marketing Coordinator.

• Technical Skills: Proficiency with Google Workspace/Microsoft Office, basic graphic design tools (e.g., Canva), email marketing platforms (e.g., Mailchimp), and social media scheduling tools (e.g., Buffer, Hootsuite).

• Communication: Exceptional written and verbal communication skills with strong attention to proofreading and tone.

• Organization: Superior time-management capabilities, sharp attention to detail, and a proven ability to multitask under tight deadlines.

• Problem-Solving: Strong initiative, discretion with confidential information, and a proactive "get-it-done" attitude.

Responsibility

Key Roles & Responsibilities

• Client Relationship & Communication: Serve as the main point of contact for client inquiries, onboarding, weekly status updates, and general day-to-day correspondence.

• Account & Campaign Coordination: Track client marketing deliverables, ensure campaign deadlines are met, and relay client feedback directly to the creative team.

• Client Onboarding & Offboarding: Prepare client welcome kits, set up shared project boards (e.g., Asana, Trello), collect initial brand assets, and schedule kickoff meetings.

• Meeting & Presentation Support: Draft client meeting agendas, prepare slide decks, take detailed meeting minutes, and track follow-up action items.

• Executive Administrative Support: Manage executive calendars, schedule client pitches, organize travel, and handle client gifting or appreciation initiatives.

• Basic Performance Reporting: Gather campaign metrics and format easy-to-read monthly performance summaries for client reviews.

Benefits

• Annual Bonus
• Training Provided
• Medical Insurance
• Bonus
• Commission
• Incentive
• Oversea Company Trip