Part-Time Administrative Assistant

Fin Free To U Service; Ipoh; On-site; MYR 39,000 - 73,000; Full time

Benefits offered by this job

Annual Bonus

Training Provided

Medical Insurance

Bonus

Commission

Incentive

Oversea Company Trip

Job summary

Fin Free To U Service in Ipoh, Malaysia is hiring a versatile Personal Assistant/Executive Assistant or Marketing Coordinator to support client relationships, project alignment, and day-to-day operations.

The role requires 1–3 years of experience, proficiency with Google Workspace and MS Office, Canva, Mailchimp, and social media schedulers (Buffer, Hootsuite); strong communication and organizational skills are essential.

Qualifications

• 1–3 years experience as Personal Assistant, Executive Assistant, or Marketing Coordinator.
• Proficiency with Google Workspace and MS Office; Canva; Mailchimp; social media schedulers.
• Excellent written and verbal communication with proofreading and tone.
• Strong organizational skills; detail-oriented; multitask under deadlines.
• Proactive, discreet with confidential information, get-it-done attitude.

Responsibilities

• Serve as the main contact for client inquiries, onboarding, weekly updates and day-to-day correspondence.
• Track client deliverables, ensure campaign deadlines, relay feedback to the creative team.
• Prepare client welcome kits, set up project boards, collect brand assets, schedule kickoff meetings.
• Draft meeting agendas, prepare slide decks, take minutes, track follow-up actions.
• Manage executive calendars, schedule pitches, organize travel, and client gifting.
• Collect and format monthly performance summaries for client reviews.

Skills

Google Workspace

Microsoft Office

Canva

Mailchimp

Buffer

Hootsuite

Communication

Time management

Attention to detail

Multitasking

Problem solving

Tools

Asana

Trello

Job description

Jora Malaysia will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

Experience: 1–3 years of experience as a Personal Assistant, Executive Assistant, or Marketing Coordinator.

Technical Skills: Proficiency with Google Workspace/Microsoft Office, basic graphic design tools (e.g., Canva), email marketing platforms (e.g., Mailchimp), and social media scheduling tools (e.g., Buffer, Hootsuite).

Communication: Exceptional written and verbal communication skills with strong attention to proofreading and tone.

Organization: Superior time-management capabilities, sharp attention to detail, and a proven ability to multitask under tight deadlines.

Problem-Solving: Strong initiative, discretion with confidential information, and a proactive "get-it-done" attitude.

Job Requirements

• Experience: 1–3 years of experience as a Personal Assistant, Executive Assistant, or Marketing Coordinator.
• Technical Skills: Proficiency with Google Workspace/Microsoft Office, basic graphic design tools (e.g., Canva), email marketing platforms (e.g., Mailchimp), and social media scheduling tools (e.g., Buffer, Hootsuite).
• Communication: Exceptional written and verbal communication skills with strong attention to proofreading and tone.
• Organization: Superior time-management capabilities, sharp attention to detail, and a proven ability to multitask under tight deadlines.
• Problem-Solving: Strong initiative, discretion with confidential information, and a proactive "get-it-done" attitude.

Key Roles & Responsibilities

• Client Relationship & Communication: Serve as the main point of contact for client inquiries, onboarding, weekly status updates, and general day-to-day correspondence.
• Account & Campaign Coordination: Track client marketing deliverables, ensure campaign deadlines are met, and relay client feedback directly to the creative team.
• Client Onboarding & Offboarding: Prepare client welcome kits, set up shared project boards (e.g., Asana, Trello), collect initial brand assets, and schedule kickoff meetings.
• Meeting & Presentation Support: Draft client meeting agendas, prepare slide decks, take detailed meeting minutes, and track follow-up action items.
• Executive Administrative Support: Manage executive calendars, schedule client pitches, organize travel, and handle client gifting or appreciation initiatives.
• Basic Performance Reporting: Gather campaign metrics and format easy-to-read monthly performance summaries for client reviews.

Benefits

• Annual Bonus
• Training Provided
• Medical Insurance
• Bonus
• Commission
• Incentive
• Oversea Company Trip