Personal Assistant cum Office Admin

Jobstreet Malaysia; Kuching; On-site; MYR 28,000 - 45,000; Full time

Job summary

Jora Malaysia is seeking a capable Personal Assistant and Office Administrator to support the director and oversee daily office operations in Kuching, Sarawak. You will manage schedules, communications, travel logistics and assist with events, ensuring discretion and professionalism.

The role requires a Diploma or Degree in Business Administration or related field, excellent English and Malay, Mandarin proficiency, and strong organizational skills. Full working rights in Malaysia are required.

Qualifications

• Diploma or Degree in Business Administration or related field.
• Proven experience as a Personal Assistant, Office Administrator, or similar role preferable.
• Candidates must have full working rights in Malaysia.
• Proficiency in Mandarin is required due to Mandarin-speaking clients and associates.
• Excellent verbal and written communication in English and Malay.
• Strong organizational and time management skills.
• Ability to work independently and handle multiple tasks.
• High level of discretion and professionalism.
• Familiarity with travel logistics and corporate event planning.

Responsibilities

• Provide high-level administrative and personal support to director.
• Manage schedules, calendars, meetings and appointments.
• Handle confidential correspondence and communication.
• Make travel arrangements and prepare detailed itineraries.
• Assist with personal tasks as required by the director.
• Oversee general office operations, supplies and maintenance.
• Organize and maintain office filing systems.
• Manage incoming calls, emails and correspondence.
• Ensure compliance with company policies and procedures.
• Provide on-the-go administrative support during travel.
• Handle travel-related logistics such as bookings, meetings and expense reporting.

Skills

Mandarin proficiency

English and Malay proficiency

Organizational skills

MS Office suite

Time management

Discretion and professionalism

Travel logistics

Education

Diploma or Degree in Business Administration

Tools

MS Office (Word, Excel, Outlook, PowerPoint)

Job description

Jora Malaysia will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

Key Responsibilities:

Personal Assistant Duties:

• Provide high-level administrative and personal support to director
• Manage schedules, calendars, meetings and appointment
• Handle confidential correspondence and communication
• Make travel arrangements and prepare details itineraries
• Assist with personal tasks as required by the director

Office Administrative Duties:

• Oversee general office operations, supplies and maintenance
• Organize and maintain office filling systems
• Manage incoming calls, emails and correspondence
• Ensure compliance with company policies and procedures
• Provide on-the-go administrative support during travel
• Handle travel-related logistics such as bookings, meeting arrangements and expense reporting

Requirements

• Diploma or Degree in Business Administration or related field
• Proven experience as a Personal Assistant, Office Administrator, or similar role are preferable
• Candidates must have full working rights in Malaysia
• Proficiency in Mandarin is required as the role involves frequent communication with Mandarin-speaking clients and business associates
• Excellent verbal and written communication skills in English and Malay
• Strong organizational and time management skills
• Proficiency in MS Office (Word, Excel, Outlook, PowerPoint)
• Ability to work independently and handle multiple tasks
• High level to discretion and professionalism
• Familiarity with travel logistics and corporate event planning