Packing Admin Assistant

Boilermech Sdn Bhd; Subang Jaya; On-site; MYR 28,000 - 39,000; Full time

Job summary

Boilermech Sdn Bhd in Subang Jaya is seeking an Administration Officer to support packing, logistics, and documentation across export projects. You will prepare and verify packing checklists, record weights and dimensions, and coordinate with packing and shipping teams to ensure smooth operations.

The role requires 1+ year in manufacturing/logistics/admin, strong Excel/Word skills, and the ability to work in a fast-paced environment while maintaining accuracy and teamwork.

Qualifications

• Education: SPM, Certificate, Diploma, or equivalent.
• At least 1 year in manufacturing, logistics, shipping, or related administration.
• Good communication skills and administrative accuracy.
• Proficient in Microsoft Excel and Word.
• Strong commitment, team-oriented with good interpersonal skills.
• Ability to work in a fast-paced environment at different levels.
• Willingness to receive instructions from leaders and collaborate as part of a team.

Responsibilities

• Prepare packing checklists for each project after receiving ML, PR, Micas List and Production checklist.
• Submit packing checklists to packing executive for verification and approval before sending to inventory and packing.
• Update checklists with weight and dimension for export shipments and convert dimensions to meters.
• Track packing status with Packing Hand and key data (Dimension, Weight, Quantity) in draft Packing List.
• Prepare packing lists for all export projects (PB, MP, ST).
• Email draft packing lists to sales department in PDF format.
• Prepare schedule for packing and transport charges for verification and approval.
• Update monthly packing stock balance with inventory and update crate list in Packing Folder.
• Assist drivers with travel claims and forward for approval before accounts submission.
• Update daily Delivery Orders (DO) for submission to accounts.
• File DOs in project files and server folders.
• Note: Additional responsibilities may be assigned as needed.

Skills

Good communication

Administrative accuracy

Teamwork

Fast-paced environment

Willingness to follow instructions

Education

SPM / Certificate / Diploma or equivalent

Minimum 1 year experience in manufacturing/logistics/shipping admin

Tools

Microsoft Excel

Microsoft Word

Job description

1. Prepare packing checklist for each project after receiving ML, PR, Micas List & Production checklist from respective department / project engineer.

2. Prepare packing checklist for each project, submit it to packing executive for verification and approval prior to the submission to inventory and Packing.

3. Update checklist after receive checklist from packing executive with complete weight & dimension for export shipment and update on packing list. Convert dimension to meter.

4. Follow up with Packing Hand on the status of packed items and key in all the data information such as (Dimension, Weight, Quantity, and etc) in draft Packing List.

5. Prepare packing list of all export projects (PB,MP, ST)

6. Email draft packing lists to sales department in PDF format

7. Prepare schedule for packing & transport charges and submit to packing executive and shipping manager for verification and approval prior to the submission to Account department.

8. Update monthly packing stock balance with inventory department and update crate list in Packing Folder.

9. Assist company drivers with travel claims and submit to superior for approval before submitting to accounts department

10. Update all daily delivery orders (DO) for submission to accounts department.

11. Updating and Filing Delivery Order (DO) in each project files and project folder in server.

12. The above job description is by no mean exhaustive. Additional responsibilities may be given to you as and when it is deemed necessary.

Experience / Skills Required:

1. Education: SPM, Certificate, Diploma, or equivalent.

2. Experience: At least 1 year in manufacturing, logistics, shipping, or related administration.

3. Skills: Good communication skills & Excellent administrative accuracy.

4. Computer skills: Proficient in Microsoft Excel and Word.

5. Personal qualities:Strong commitment to work responsibilities and Team-oriented with good interpersonal skills.

6. Work environment: Ability to work in a fast-paced environment at different levels.

7. Teamwork: Willingness to receive instructions from leaders and collaborate as part of a team.

Applicant Consent:
By submitting my application, you hereby confirm that you have read and understood the BM Greentech Berhad Group Personal Data Protection Notice and Personal Data Protection Policy (available at www.boilermech.com) and hereby give yout explicit consent for the Company to process, retain, and maintain your personal data (including my Cover Letter and CV, as applicable) for the sole purpose of evaluating my suitability for this job application for a period of [e.g., 6 months], after which your information will be discarded from the system and records of BM Greentech Berhad Group.
You understand that you have the right to access and correct your personal data and to withdraw this consent at any time.

Your application will include the following questions:

• What's your expected monthly basic salary?
• How many years' experience do you have as a Packing Assistant?

Boilermech started off as a boiler design and manufacturing company in September 2005, specializing in biomass boiler for the palm oil industry. Since 2011, Boilermech is publicly listed on Bursa Malaysia and its financial achievements qualified it as Forbes Asia’s 200 Best Company Under A Billion in 2012 and 2014.

Today Boilermech is the leading biomass boiler design and manufacturing company in Southeast Asia and supplies its products to as far as the African continent and Central America. Over time, Boilermech’s capability have also expanded into biomass power generation sector, whereby it designs and supplies integrated solutions from fuel treatment and handling to steam and power generation systems, as well as water treatment systems and emission control.

As a group, Boilermech focuses on bringing technological solutions into palm processing industry and biomass power generation industry. In 2015, Boilermech commercializes innovative Megasonic-enhanced oil recovery technology in the palm industry. It is also developing biogas solutions for the palm effluent and dust emission control system for biomass boilers. In the long run, Boilermech continues to invest and develop new technological products. Boilermech aspires to be the leading technology solutions provider in the palm industry by improving its customer’s productivity and effectiveness of environmental protection systems.

Boilermech started off as a boiler design and manufacturing company in September 2005, specializing in biomass boiler for the palm oil industry. Since 2011, Boilermech is publicly listed on Bursa Malaysia and its financial achievements qualified it as Forbes Asia’s 200 Best Company Under A Billion in 2012 and 2014.

Today Boilermech is the leading biomass boiler design and manufacturing company in Southeast Asia and supplies its products to as far as the African continent and Central America. Over time, Boilermech’s capability have also expanded into biomass power generation sector, whereby it designs and supplies integrated solutions from fuel treatment and handling to steam and power generation systems, as well as water treatment systems and emission control.

As a group, Boilermech focuses on bringing technological solutions into palm processing industry and biomass power generation industry. In 2015, Boilermech commercializes innovative Megasonic-enhanced oil recovery technology in the palm industry. It is also developing biogas solutions for the palm effluent and dust emission control system for biomass boilers. In the long run, Boilermech continues to invest and develop new technological products. Boilermech aspires to be the leading technology solutions provider in the palm industry by improving its customer’s productivity and effectiveness of environmental protection systems.

What can I earn as an Administration Officer