Ops Support Executive

ETC Cleaning Services Sdn Bhd; Kuala Lumpur; On-site; MYR 42,000 - 60,000; Full time

Job summary

ETC Cleaning Services Sdn Bhd is seeking a proactive Operations Admin Support Executive to manage administrative tasks for all working sites, coordinating with field operation teams to provide back-office support and ensure smooth daily operations.

You will assist the QHSE department with data collection and reporting, support the Managing Director’s office on specific tasks, maintain accurate records in Microsoft Excel and SQL-based systems, and handle ad hoc assignments as required by

Qualifications

• Minimum SPM, Diploma, or Degree in any field.
• Minimum 1 year of experience in an administrative role.
• Proficiency with Microsoft Office products, especially Excel; familiarity with SQL systems.
• Careful and attentive in record-keeping; strong organizational skills; proactive and independent.

Responsibilities

• Provide clerical support to the Operations Department: compile and update reports, submissions, DO and invoices, purchase requests, and required operational documents.
• Prepare, verify and compile vendor service cards monthly and hand over copies to Finance on schedule.
• Take minutes of meetings and maintain the operations folder; provide operations-related reports and analysis.
• Assist QHSE with data collection and related reports; coordinate with Operations Team.
• Support Managing Director’s office on specific tasks and ad-hoc assignments as needed.

Skills

Attention to detail

Self-motivated

Organizational skills

Education

SPM/Diploma/Degree in any field

Tools

Microsoft Excel

SQL

MS Office

Job description

To primarily be responsible for managing Company’s Operation admin support activities for all working sites. This includes co-ordination with field operation team to provide operational and back office support.

To assist QHSE department on collating of information and preparing of reports

To provide support to Managing Director’s office on specific tasks and preparing of reports

Key Responsibilities

• Provide clerical support to the Operations Department:
  • To compile and update CWO, IWO, Site Manpower, Zone List, and other operations reports
  • To compile submissions for attendance, stock and uniform requirements, utility bills and reports, hostel bills and matters, claims, petrol receipts, vehicle usage logs, and JCRs
  • To verify and compile DO and Invoices
  • To prepare and compile Purchase Requests
  • To prepare, verify and compile Machine Repair requests for Admin Dept processing
  • To prepare and compile required Operational Reports
  • To request and compile Vendor Service Cards every month, and hand over signed copies to Finance Department as per established timeline
  • To prepare minutes of meetings as and when required
  • To update the operations folder.
  • To provide reports and analysis (operations related)
• Provide support to QHSE Department:
  • To compile data and prepare related reports
  • To assist QHSE in coordinating with the Operations Team
• Any other ad-hoc assignments from time to time as assigned by Management.

Requirements

QUALIFICATION

• Minimum SPM, Diploma, or Degree in any Field

EXPERIENCE

• Minimum 1 year of experience in an administrative role

KNOWLEDGE AND SKILLS REQUIRED

Able to use Microsoft Office programs, especially Excel and SQL System

Careful and attentive in record-keeping

Self-starter, mature, independent, and paperwork or filing-oriented.