Operations Admin & Reporting Specialist

ETC Cleaning Services Sdn Bhd; Kuala Lumpur; On-site; MYR 42,000 - 60,000; Full time

Job summary

ETC Cleaning Services Sdn Bhd is seeking a proactive Operations Admin Support Executive to manage administrative tasks for all working sites, coordinating with field operation teams to provide back-office support and ensure smooth daily operations.

You will assist the QHSE department with data collection and reporting, support the Managing Director’s office on specific tasks, maintain accurate records in Microsoft Excel and SQL-based systems, and handle ad hoc assignments as required by

Qualifications

• Minimum SPM, Diploma, or Degree in any field.
• Minimum 1 year of experience in an administrative role.
• Proficiency with Microsoft Office products, especially Excel; familiarity with SQL systems.
• Careful and attentive in record-keeping; strong organizational skills; proactive and independent.

Responsibilities

• Provide clerical support to the Operations Department: compile and update reports, submissions, DO and invoices, purchase requests, and required operational documents.
• Prepare, verify and compile vendor service cards monthly and hand over copies to Finance on schedule.
• Take minutes of meetings and maintain the operations folder; provide operations-related reports and analysis.
• Assist QHSE with data collection and related reports; coordinate with Operations Team.
• Support Managing Director’s office on specific tasks and ad-hoc assignments as needed.

Skills

Attention to detail

Self-motivated

Organizational skills

Education

SPM/Diploma/Degree in any field

Tools

Microsoft Excel

SQL

MS Office

Job description

ETC Cleaning Services Sdn Bhd is seeking a proactive Operations Admin Support Executive to manage administrative tasks for all working sites, coordinating with field operation teams to provide back-office support and ensure smooth daily operations.

You will assist the QHSE department with data collection and reporting, support the Managing Director’s office on specific tasks, maintain accurate records in Microsoft Excel and SQL-based systems, and handle ad hoc assignments as required by