ADMINISTRATIVE ASSISTANT

5G-Starlink Pte.; Malacca City; On-site; MYR 24,000 - 36,000; Full time

Job summary

5G-Starlink Pte. seeks an organized admin/secretarial support staff to assist the Operations Executive. The role involves handling secretarial duties, coordinating daily operations, and liaising with affiliates to manage job files, reports, and invoicing.

The candidate will arrange meetings, coordinate overseas travel for staff, and manage department mail. Adherence to HSE and QMS standards is required, with additional duties as assigned by management.

Qualifications

• Minimum of high school qualification.
• 1 to 3 years operational & coordinating experience in business activities.

Responsibilities

• Provide operation assistance and secretarial support to the Operations Executive.
• Assist in handling day-to-day operations and coordination.
• Liaise with affiliates, filing, opening of job files, arranging inspectors, sending reports, closing of job files, invoicing, etc.
• Coordinate and arrange meetings within the department.
• Prepare and arrange overseas travel for staff, including transportation and hotel arrangements.
• Handle incoming and outgoing mail/correspondence for the department.
• Handle all incoming mail and parcels and distribute to staff.
• Uphold HSE and QMS compliance in daily responsibilities.
• Perform other duties as assigned by reporting manager or senior management.

Skills

Secretarial duties

Coordination

Meeting coordination

Travel arrangements

Office administration

Education

High school qualification

Job description

• Provide operation assistance and secretarial support to the Operations Executive by performing all secretarial duties, i.e. handling phone calls, typing, etc. on a timely basis and in accordance with the requirements of the Operation Executive.
• Assist in handling day to day operations and coordination.
• Assist to liaise with affiliates, filling, opening of job files, arranging of inspectors, sending reports, closing of job files, invoicing, etc.
• Assist to coordinate and arrange meeting within the department.
• Assist to prepare and ensure proper overseas travel arrangements for the all staff within the department and arranging transportation and hotel accommodation in accordance to their travelling schedules.
• Assist to handle incoming and outgoing mail/correspondence of the department.
• Assist to handle all incoming mail, parcels and distributing them to the appropriate personnel within the department.
• Adherence to SGS Health, Safety and Environment (HSE) Policy by uphold a good safety behavior and exercising necessary standard and process when carry out your responsibilities at all times to ensure compliance to the HSE requirements.
• Adherence to applicable Quality Management System by exercising necessary standard and process when carry out your responsibilities in executing, fulfilling and ensuring at all times the compliance of the QMS requirements.
• Perform any other responsibilities as assigned by your reporting manager and/or Senior Management

Qualifications

• Minimum of high school qualification.
• 1 to 3 years operational & coordinating experience in business activities