Operations Executive

Origin Herbal Hair Treatment Pte Ltd; Petaling Jaya; On-site; MYR 33,000 - 47,000; Full time

Benefits offered by this job

EPF

SOCSO

EIS

Job summary

Origin Herbal Hair Treatment Pte Ltd – Damansara, Selangor, is seeking an Administration Coordinator to support the Operations Team in daily activities and strategic execution. The role involves handling outlet communications, invoicing, and sales forecasting while maintaining strong cross-functional collaboration within Malaysia.

The candidate should have a Diploma or Certificate in Administration Management, at least 3 years of related experience, and strong proficiency in English, Mandarin,

Qualifications

• At least 3 years of working experience in a related field.
• Diploma or Certificate in Administration Management.
• Proficiency in English, Mandarin, and Bahasa Malaysia.
• Computer literate, with knowledge of Microsoft Office, especially Excel and Word.

Responsibilities

• Coordinate with the team in executing the Operations Team's strategies.
• Assist in developing, executing, and improving the team's SOPs.
• Assist and support the team with daily operations, including monitoring outlet enquiries and responding to customer feedback and complaints.
• Manage and monitor accounts for outlets across Malaysia, including verifying tax invoices and preparing accurate and timely sales forecasts.
• Handle and manage e-commerce and online orders.
• Conduct outlet visits and communicate with outlets regarding ordering information and POS System support, including preparing memos and notices.
• Follow up on outlet visit checklists and reports.
• Monitor outlet operational matters, including relocation, assignment, extension, renewal, and termination of outlets.
• Coordinate with the Procurement Team to facilitate purchasing and maintain minimum buffer stock levels for each SKU.
• Forecast inventory and sales projections to ensure healthy inventory control and timely fulfilment of customer orders.
• Follow up with outlets to ensure excellent service standards.
• Perform any other duties as assigned by the team or Management.

Education

Diploma or Certificate in Administration Management

Tools

Microsoft Excel

Microsoft Word

POS System

Job description

Jora Malaysia will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

Origin Herbal Hair Treatment Pte Ltd – Damansara, Selangor

At least 3 years of working experience in a related field.

Self-motivated with good interpersonal skills.

Diploma or Certificate in Administration Management.

Proficiency in English, Mandarin, and Bahasa Malaysia.

Computer literate, with knowledge of Microsoft Office, especially Excel and Word.

Must be willing to travel and work in Kota Damansara.

Requirement

• At least 3 years of working experience in a related field.
• Self-motivated with good interpersonal skills.
• Diploma or Certificate in Administration Management.
• Proficiency in English, Mandarin, and Bahasa Malaysia.
• Computer literate, with knowledge of Microsoft Office, especially Excel and Word.
• Must be willing to travel and work in Kota Damansara.

Responsibility

• Coordinate with the team in executing the Operations Team's strategies.
• Assist in developing, executing, and improving the team's SOPs.
• Assist and support the team with daily operations, including monitoring outlet enquiries and responding to customer feedback and complaints.
• Manage and monitor accounts for outlets across Malaysia, including verifying tax invoices and preparing accurate and timely sales forecasts.
• Handle and manage e-commerce and online orders.
• Conduct outlet visits and communicate with outlets regarding ordering information and POS System support, including preparing memos and notices.
• Follow up on outlet visit checklists and reports.
• Monitor outlet operational matters, including relocation, assignment, extension, renewal, and termination of outlets.
• Coordinate with the Procurement Team to facilitate purchasing and maintain minimum buffer stock levels for each SKU.
• Forecast inventory and sales projections to ensure healthy inventory control and timely fulfilment of customer orders.
• Follow up with outlets to ensure excellent service standards.
• Perform any other duties as assigned by the team or Management.

Benefits

• EPF
• SOCSO
• EIS