Operations & Documentation Specialist

RM Leopad; Kuala Lumpur; On-site; MYR 60,000 - 100,000; Full time

Job summary

Jora Malaysia is seeking a capable Operations & Administration professional to manage daily operations and coordinate with multiple departments. The role focuses on analyzing operations data, reviewing client-issued documents, and acting as Document Controller for all company records.

The candidate will support branches and HQ across procurement, safety, finance, and proposal functions, and prepare monthly analytical reports for the COO.

Qualifications

• Minimum Diploma, Bachelor's Degree, Post Graduate Diploma, Professional Degree in any field.
• Strong interpersonal and communication abilities are required.
• Proficiency in operations management and process improvement.
• Excellent analytical and financial acumen will be beneficial.
• Detail-oriented mindset with strong problem-solving skills.
• Able to collaborate effectively within a team.

Responsibilities

• Manage daily operations and analyse operations data to ensure smooth workflow.
• Review and assess Letter Of Award/ Purchase Order/ Service Order/ Contract and provide feedback to operations manager.
• Act as Document Controller for all documents.
• Coordinate with branches & HQ on operations matters (Procurement, Safety & Health, Finance, Leopad Hire & Estimation, Proposal Dept).
• Compile and submit monthly branch operation analysis reports to COO’s Office.
• Assist branches with HQ on SOA errors, collection advice, or debtor aging.
• Follow up with AP on timely supplier payments.
• Ensure DPR submissions to Project Finance Team on a weekly basis.

Skills

Interpersonal communication

Operations management

Analytical thinking

Team collaboration

Detail-oriented

Education

Diploma/degree in any field

Tools

Microsoft Office

Job description

Jora Malaysia is seeking a capable Operations & Administration professional to manage daily operations and coordinate with multiple departments. The role focuses on analyzing operations data, reviewing client-issued documents, and acting as Document Controller for all company records.

The candidate will support branches and HQ across procurement, safety, finance, and proposal functions, and prepare monthly analytical reports for the COO.