Operations & Billing Specialist — Inventory & Admin

Pentech Solution Sdn bhd; Kuala Lumpur; On-site; MYR 36,000 - 60,000; Full time

Job summary

Pentech Solution Sdn Bhd is seeking a Business Operations Executive to support daily billing, inventory, and administrative tasks in our Kuala Lumpur office. The role requires strong coordination, accuracy, and the ability to multitask in a fast-paced environment.

You will prepare invoices, verify documents, maintain records, and collaborate with Sales, Operations, Finance, and Projects teams to ensure timely billing and smooth operations.

Qualifications

• Diploma in business/related field or 3+ years in billing/inventory/admin
• Experience with accounting software/ERP systems
• Proficiency in Microsoft Excel, Word, Outlook
• Strong attention to detail and accuracy
• Good organizational, communication and coordination skills
• Able to work independently and multitask

Responsibilities

• Prepare and issue customer invoices accurately and on time
• Verify supporting documents (POs, DOs, service reports, contracts) before billing
• Maintain billing records and documentation
• Coordinate with Sales, Operations, Finance, and Project teams to support billing requirements
• Monitor invoice status and resolve billing discrepancies
• Track stock movements and reconcile inventory; coordinate replenishment as needed
• Coordinate courier services, office supplies, and administrative purchases
• Assist management with ad hoc operational and administrative duties

Skills

Coordination

Attention to detail

Multitasking

MS Office

Education

Diploma in Business Administration, Accounting, Finance, or related field

Tools

SQL Accounting

AutoCount

SAP Business One

Microsoft Dynamics

Job description

Pentech Solution Sdn Bhd is seeking a Business Operations Executive to support daily billing, inventory, and administrative tasks in our Kuala Lumpur office. The role requires strong coordination, accuracy, and the ability to multitask in a fast-paced environment.

You will prepare invoices, verify documents, maintain records, and collaborate with Sales, Operations, Finance, and Projects teams to ensure timely billing and smooth operations.