Business Operations Executive

Pentech Solution Sdn bhd; Kuala Lumpur; On-site; MYR 36,000 - 60,000; Full time

Job summary

Pentech Solution Sdn Bhd is seeking a Business Operations Executive to support daily billing, inventory, and administrative tasks in our Kuala Lumpur office. The role requires strong coordination, accuracy, and the ability to multitask in a fast-paced environment.

You will prepare invoices, verify documents, maintain records, and collaborate with Sales, Operations, Finance, and Projects teams to ensure timely billing and smooth operations.

Qualifications

• Diploma in business/related field or 3+ years in billing/inventory/admin
• Experience with accounting software/ERP systems
• Proficiency in Microsoft Excel, Word, Outlook
• Strong attention to detail and accuracy
• Good organizational, communication and coordination skills
• Able to work independently and multitask

Responsibilities

• Prepare and issue customer invoices accurately and on time
• Verify supporting documents (POs, DOs, service reports, contracts) before billing
• Maintain billing records and documentation
• Coordinate with Sales, Operations, Finance, and Project teams to support billing requirements
• Monitor invoice status and resolve billing discrepancies
• Track stock movements and reconcile inventory; coordinate replenishment as needed
• Coordinate courier services, office supplies, and administrative purchases
• Assist management with ad hoc operational and administrative duties

Skills

Coordination

Attention to detail

Multitasking

MS Office

Education

Diploma in Business Administration, Accounting, Finance, or related field

Tools

SQL Accounting

AutoCount

SAP Business One

Microsoft Dynamics

Job description

The Business Operations Executive is responsible for supporting daily operational, billing, inventory, and administrative activities. This role requires good coordination skills, attention to detail, and the ability to multitask in a fast-paced environment.

Key responsibilities

• Prepare and issue customer invoices accurately and on time.
• Verify supporting documents, including Purchase Orders (POs), Delivery Orders (DOs), service reports, and contracts before billing.
• Maintain proper billing records and documentation.
• Coordinate with internal teams to ensure timely completion of billing requirements.
• Monitor invoice status and assist in resolving billing discrepancies.
• Work closely with Sales, Operations, Finance, and Project teams to support business operations.

2. Inventory Management

• Track stock movements, stock issuance, and stock reconciliation.
• Monitor inventory levels and coordinate replenishment when required.
• Ensure proper documentation and control of stock.

3. Office Administration

• Coordinate courier services, office supplies, and administrative purchases.
• Ensure proper documentation and control of stock.
• Assist management with ad hoc operational and administrative duties.

About you

Minimum Diploma in Business Administration, Accounting, Finance, or a related field; or minimum 3 years of relevant working experience, preferably involving accounting software, billing, inventory management, or administration

Experience using accounting or ERP systems such as SQL Accounting, AutoCount, SAP Business One, Microsoft Dynamics, or similar systems

Good knowledge of Microsoft Office applications, especially Microsoft Excel, Word, and Outlook

Strong attention to detail and accuracy

Good organizational, communication, and coordination skills

Able to work independently and manage multiple tasks efficiently

Pentech Solution Sdn Bhd is one of the leading Digital and IT solution provider. Since year 2006, we have been providing reliable, quality-assured and cost effective solutions and services to government, enterprise and medium businesses in Malaysia.

Today's competitive business environment requires companies to be more reliant on IT systems than ever before. With our team full of experiences in IT and depth industry knowledge, Pentech Solution is confident that we are able to meet all stringent requirements for customers' IT needs.

Over the years, Pentech Solution has forged a strong relationship with various leading technology companies. The seamless partnership with these technology partners had led to a formation of a strong team, which able to advice, consult and deliver the most effective solutions and services to our customers.

Pentech Solution practice and live a strong company culture. We believe that a company with core values will right the business direction and ensuring sustainable growth for the company in years to come.

Pentech Solution Sdn Bhd is one of the leading Digital and IT solution provider. Since year 2006, we have been providing reliable, quality-assured and cost effective solutions and services to government, enterprise and medium businesses in Malaysia.

Today's competitive business environment requires companies to be more reliant on IT systems than ever before. With our team full of experiences in IT and depth industry knowledge, Pentech Solution is confident that we are able to meet all stringent requirements for customers' IT needs.

Over the years, Pentech Solution has forged a strong relationship with various leading technology companies. The seamless partnership with these technology partners had led to a formation of a strong team, which able to advice, consult and deliver the most effective solutions and services to our customers.

Pentech Solution practice and live a strong company culture. We believe that a company with core values will right the business direction and ensuring sustainable growth for the company in years to come.