Operations Assistant-KL Oniste

Doo Group; Kuala Lumpur; On-site; MYR 56,000 - 89,000; Full time

Job summary

Doo Group in Kuala Lumpur seeks an Operations Assistant to act as a bridge between the sales team, management, and HQ. The role covers personnel administration, financial operations, and cross-team coordination, with workload peaking at month-start and month-end.

Key duties include onboarding, account creation, offboarding, petty cash handling, welfare expense tracking, payroll-related emails, and maintaining cost reports.

Qualifications

• Experience in operations, administration, or HR support.
• Ability to manage recurring deadlines independently.
• Strong communication and coordination across teams.
• Proficiency in Office 365; familiarity with Lark is a plus.

Responsibilities

• Manage full employee lifecycle administration: onboarding, account creation, offboarding, and fixed asset recovery.
• Coordinate new hire interviews, training arrangements, and system account setup (Office 365, BSS, Lark).
• Handle petty cash recording, reconciliation, and monthly replenishment applications.
• Process welfare expense tracking, rental applications and monthly attendance sheets
• Process monthly part-time subsidies, probation conversions, and quarterly salary adjustment emails.
• Maintain team cost reports and employee information tables; submit to Sales Management on a regular basis.
• Relay company policy updates to all team members and follow up on approval statuses.
• Liaise with HQ HR, Finance, Cloud Department, and Sales Management on operational matters.

Skills

Detail-oriented

Strong communication

Cross-team coordination

Tools

Office 365

Lark

Job description

The OA serves as the operational bridge between the sales team, management, and HQ. The role covers personnel administration, financial operations, and cross-team coordination, with workload peaking at month-start and month-end.

Key Responsibilities

• Manage full employee lifecycle administration: onboarding, account creation, offboarding, and fixed asset recovery.
• Coordinate new hire interviews, training arrangements, and system account setup (Office 365, BSS, Lark).
• Handle petty cash recording, reconciliation, and monthly replenishment applications.
• Process welfare expense tracking, rental applications and monthly attendance sheets
• Process monthly part-time subsidies, probation conversions, and quarterly salary adjustment emails.
• Maintain team cost reports and employee information tables; submit to Sales Management on a regular basis.
• Relay company policy updates to all team members and follow up on approval statuses.
• Liaise with HQ HR, Finance, Cloud Department, and Sales Management on operational matters.

Requirements

• Strong sense of responsibility, detail-oriented, and able to manage recurring deadlines independently.
• Good communication and coordination skills across teams and departments.
• Proficient in Office 365; experience with Lark systems is a plus.
• Prior experience in operations, administration, or HR support preferred.