Operations & Admin Specialist

Doo Group; Kuala Lumpur; On-site; MYR 56,000 - 89,000; Full time

Job summary

Doo Group in Kuala Lumpur seeks an Operations Assistant to act as a bridge between the sales team, management, and HQ. The role covers personnel administration, financial operations, and cross-team coordination, with workload peaking at month-start and month-end.

Key duties include onboarding, account creation, offboarding, petty cash handling, welfare expense tracking, payroll-related emails, and maintaining cost reports.

Qualifications

• Experience in operations, administration, or HR support.
• Ability to manage recurring deadlines independently.
• Strong communication and coordination across teams.
• Proficiency in Office 365; familiarity with Lark is a plus.

Responsibilities

• Manage full employee lifecycle administration: onboarding, account creation, offboarding, and fixed asset recovery.
• Coordinate new hire interviews, training arrangements, and system account setup (Office 365, BSS, Lark).
• Handle petty cash recording, reconciliation, and monthly replenishment applications.
• Process welfare expense tracking, rental applications and monthly attendance sheets
• Process monthly part-time subsidies, probation conversions, and quarterly salary adjustment emails.
• Maintain team cost reports and employee information tables; submit to Sales Management on a regular basis.
• Relay company policy updates to all team members and follow up on approval statuses.
• Liaise with HQ HR, Finance, Cloud Department, and Sales Management on operational matters.

Skills

Detail-oriented

Strong communication

Cross-team coordination

Tools

Office 365

Lark

Job description

Doo Group in Kuala Lumpur seeks an Operations Assistant to act as a bridge between the sales team, management, and HQ. The role covers personnel administration, financial operations, and cross-team coordination, with workload peaking at month-start and month-end.

Key duties include onboarding, account creation, offboarding, petty cash handling, welfare expense tracking, payroll-related emails, and maintaining cost reports.