Operations Assistant (Data & ERP Systems)

Shin-Nippon Industries; Johor Bahru; On-site; MYR 36,000 - 60,000; Full time

Job summary

Shin-Nippon Industries in Malaysia seeks an Operations Assistant to support daily operational data collection and system updates. You will help record production and inventory transactions to ensure accuracy, traceability, and informed business decisions.

The role requires 1–2 years in data entry or operations support, proficiency with Microsoft Excel/Word, and a strong eye for detail. Collaboration with Planning, Logistics, Finance, Quality, and IT is key.

Qualifications

• Diploma or Bachelor's Degree in Business Administration, Operations Management, Manufacturing, Supply Chain Management, Information Systems, or a related field.
• 1-2 years minimum experience in data entry, operations administration, inventory control, or system-related support roles.

Responsibilities

• Perform daily data entry for production and inventory transactions in the system.
• Update production transactions, material movements, inventory transfers, and completion records in the system.
• Ensure all system transactions are completed accurately and within the required timeline.
• Monitor transaction status and follow up on incomplete or pending transactions.
• Collect production data from Daily Production Reports and other operational documents.
• Consolidate and verify operational data before system entry.
• Cross-check physical records against system records to identify discrepancies.
• Support inventory reconciliation and stock verification activities.
• Prepare daily, weekly, and monthly operational reports.
• Liaise with Planning, Logistics, Finance, Quality, and IT teams regarding transaction issues and data discrepancies.

Skills

Data entry accuracy

Attention to detail

Microsoft Excel

Microsoft Word

Reporting

Analytical skills

Communication

Coordination

System/Data management software

Production/inventory understanding

Education

Bachelor's or Diploma in Business/Operations/Info Systems

Tools

Microsoft Excel

Microsoft Word

ERP/Business systems

Reporting software

Job description

To support daily operational activities through accurate data collection, system transaction updates, documentation management, and reporting. The Operations Assistant is responsible for ensuring production, inventory, and operational data are recorded accurately and timely in the system to support inventory accuracy, traceability, and business decision-making.

Key responsibilities

• Perform daily data entry for production and inventory transactions in the system
• Update production transactions, material movements, inventory transfers, and completion records in the system
• Ensure all system transactions are completed accurately and within the required timeline
• Monitor transaction status and follow up on incomplete or pending transactions
• Collect production data from Daily Production Reports, Manufacturing Records, and other operational documents
• Consolidate and verify operational data before system entry
• Cross-check physical records against system records to identify discrepancies
• Support inventory reconciliation and stock verification activities
• Prepare daily, weekly, and monthly operational reports
• Liaise with Planning, Logistics, Finance, Quality, and IT teams regarding transaction issues and data discrepancies

About you

• Diploma or Bachelor's Degree in Business Administration, Operations Management, Manufacturing, Supply Chain Management, Information Systems, or a related field
• Minimum 1-2 years of experience in data entry, operations administration, inventory control, or system-related support roles
• Proficient in business systems and data management software
• Strong data entry accuracy and attention to detail
• Good Microsoft Excel, Word, and reporting skills
• Understanding of production, inventory, or operational processes
• Strong analytical and problem-solving skills
• Effective communication and coordination skills