Operations Assistant

SSB CRYOGENIC EQUIPMENT SDN. BHD.; Gelang Patah; On-site; MYR 27,000 - 42,000; Full time

Benefits offered by this job

Competitive salary & benefits

Friendly and collaborative environment

Stable work environment

Job summary

SSB CRYOGENIC EQUIPMENT SDN. BHD. is seeking an Operations Assistant to support day-to-day operations.

You will coordinate deliveries, handle documents, manage inventory, prepare reports, and liaise with sales, production, maintenance, and shipping to ensure smooth operations. The role requires a Diploma in a related field, 1–2 years of experience, and proficiency in Excel/Word. Strong Bahasa Malaysia and English communication is essential, with flexibility for varied hours and teamwork.

Qualifications

• Minimum Diploma in Business Administration, Office Management, or related field.
• Attention to detail and accuracy in documentation and reporting.
• Good time-management and organizational skills to handle multiple tasks.
• Strong communication skills in Bahasa Malaysia and English.
• Willingness to learn and adapt to new processes and tools.
• Ability to work both independently and as part of a team.

Responsibilities

• Issue daily Delivery Orders and Work Orders to Production.
• Update Good Receive Note (GRN) and stock reports.
• Respond to customer and Sales inquiries on order status.
• Prepare non-conformance reports and import/export summaries.
• Maintain stock control, monthly stock-takes, and loading schedules.
• Enter data for Delivery Orders in AutoCount system and prepare related documents.
• Coordinate with maintenance and sales for tank repairs and supplies.
• Generate weekly ISO tank movement reports and CSC inspection readiness.
• Assist with ad-hoc operations tasks as needed.

Skills

Attention to detail

Time management

Communication skills

Teamwork

Independent working

Flexibility

Education

Diploma in Business Administration/Office Management

Tools

Microsoft Excel

Microsoft Word

Job description

We are looking for a proactive and detail-oriented Operations Assistant to support the day-to-day operations of the company. In this role, you will coordinate delivery schedules, issue operational documents, manage inventory records, prepare reports, monitor ISO tank movements, and liaise with customers, the sales team, production, maintenance, and shipping departments to ensure smooth business operations. You will also assist with stock control, import and export documentation, and other administrative and operational tasks while maintaining accuracy and efficiency.

Rsponsibilities:

• Issue daily Delivery Order
• Issue Work orders to Productions Department
• To update Good Receive Note (GRN)
• Answer customer /Sales dept. enquires of status of delivery / collection / progress of order
• Prepare Non-conformance report
• Prepare import & export summary report
• Prepare stock adjustment if required
• Update overseas customer’s order status to shipping dept. for shipment arrangement
• Update daily ISO Tank movement report
• Prepare Tank Release Note (TRN), Tank Arrival Note (TAN) issuance, and ECR Issuance
• Liaise with maintenance engineer & sales team if tanks required for repair
• Weekly ISO tanks and prime mover movement report, a summary of weekly & monthly reports.
• Schedule for CSC inspection & recertification and prepare CSC inspection report
• Perform stock control and verify if goods received in order and sign
• Perform monthly stock-take
• Update liquid loading schedules, weighing ticket/ Certificate Of Conformance
• Data entry for Delivery Order in AutoCount system
• Prepare GRN and stock report
• The daily record of the raw material (Helium, LIN)
• Prepare monthly liquid loss report
• Any other ad-hoc duties as assigned

Requirements:

• Minimum Diploma in Business Administration, Office Management, or related field.
• At least 1-2 years of relevant working experience (fresh graduates are encouraged to apply).
• Proficiency in Microsoft Excel and Microsoft Word.
• High attention to detail and accuracy.
• Effective communication skills in Bahasa Malaysia and English.
• Willingness to learn and take on new challenges
• Excellent organizational and time-management skills
• Strong communication and problem-solving abilities
• Ability to work independently and as part of a team
• Flexibility to work varied hours as needed
• Previous experience in logistics or operations is a plus, but not required

Why Join Us:

• Provide our employees a stable work environment with equal opportunity for learning and personal growth
• Provide a competitive salary & benefits package
• We encourage creativity and innovation for improving the effectiveness of the company
• Friendly and collaborative working environment

What can I earn as an Operations Assistant