Operations Admin: Scheduling, Invoicing & Coordination

Jaringan Jaya Solution; Simpang Ampat; On-site; MYR 28,000 - 50,000; Full time

Job summary

Jaringan Jaya Solution is seeking an organised Admin Clerk / Operations Admin to support daily operations across Engineering, Maintenance and Cleaning Services. You will handle office administration, filing, quotations, invoices, purchase orders and basic reports.

You should have basic MS Office skills, good communication, and the ability to manage multiple site requests. Bahasa Malaysia and English fluency is required. Experience in cleaning or service industries is a plus.

Qualifications

• Basic knowledge of Microsoft Excel, Word and email.
• Able to communicate in Bahasa Malaysia and English.
• Good communication and coordination skills.
• Able to handle several jobs and site requests at the same time.
• Responsible, organised and willing to learn.
• Experience in cleaning, maintenance, construction or service companies is an advantage.

Responsibilities

• Handle daily office administration and filing.
• Prepare quotations, invoices, purchase orders and basic reports.
• Maintain customer, supplier and project documentation.
• Update cleaning staff attendance, leave, OT and replacement manpower records.
• Coordinate with cleaning field supervisors on daily manpower and site requirements.
• Coordinate with engineering/site supervisors on job schedules, materials and manpower.
• Prepare and maintain job sheets, work orders and service reports.
• Follow up on quotations, purchase orders and completed job documentation.
• Arrange workers, tools, materials and transportation when required.
• Maintain records of company tools, machinery and cleaning equipment.

Skills

Microsoft Excel

Microsoft Word

Email communication

Tools

MS Office

Job description

Jaringan Jaya Solution is seeking an organised Admin Clerk / Operations Admin to support daily operations across Engineering, Maintenance and Cleaning Services. You will handle office administration, filing, quotations, invoices, purchase orders and basic reports.

You should have basic MS Office skills, good communication, and the ability to manage multiple site requests. Bahasa Malaysia and English fluency is required. Experience in cleaning or service industries is a plus.