Operations & Admin Lead - Cross-Functional Ops & Finance

Morgan Philips Group; Selangor; On-site; MYR 52,000 - 80,000; Full time

Benefits offered by this job

Medical benefits

13th month bonus

Job summary

Morgan Philips Group, Malaysia, is seeking an Operations Executive to act as the engine room of the company. You will work closely with the Operations Manager and Managing Director, spanning finance, HR, compliance, and client operations.

If you love variety and ownership, this role offers impactful exposure and growth within an international franchise. The role involves office admin, vendor management, reporting, onboarding/offboarding, TOB documentation, and supporting cross-border compliance.

Qualifications

• 3 to 8 years of experience in operations, finance admin, office management, or a similar multi-disciplinary support role.
• Meticulous attention to detail — especially with numbers, documents, and deadlines.
• Comfortable juggling priorities across finance, HR, and admin without dropping the ball.
• Strong communicator who can confidently liaise with leadership, clients, and external vendors.
• Proficiency with Excel, PowerPoint and general office tools.
• Discretion and integrity — you'll be trusted with financial and confidential information.

Responsibilities

• Source and manage vendors for office needs, events, and client-facing materials.
• Coordinate bookings for travel, client meetings, and events.
• Flag cross-border vendor arrangements for tax considerations.
• Prepare regular reports (billings, new business, pipeline reconciliation) for leadership.
• Support town halls, quarterly reviews, and internal communications.
• Support the full invoicing lifecycle: issuing invoices, tracking approvals, and liaising with consultants and clients.
• Maintain the Billings Tracker and coordinate weekly exports to the finance system.
• Handle credit notes, revisions, and inter-office billing across MPG entities.
• Chase accounts receivable and keep payment records up to date.
• Coordinate accounts payable, petty cash, and office expense approvals.
• Manage recurring vendor payments (parking, subscriptions, services).
• Review and approve employee claims for accuracy and compliance.
• Support banking administration, e-invoicing setup, and liaison with company secretary/accounting partners.

Skills

Excel

PowerPoint

Communication

Multitasking

Vendor management

Finance admin

Tools

Office suite

Job description

Morgan Philips Group, Malaysia, is seeking an Operations Executive to act as the engine room of the company. You will work closely with the Operations Manager and Managing Director, spanning finance, HR, compliance, and client operations.

If you love variety and ownership, this role offers impactful exposure and growth within an international franchise. The role involves office admin, vendor management, reporting, onboarding/offboarding, TOB documentation, and supporting cross-border compliance.