Operations & Admin Executive/Senior Executive

HCK Capital Group; Petaling Jaya; On-site; MYR 45,000 - 78,000; Full time

Job summary

HCK Capital Group Berhad is seeking an Administrative Executive/Senior Executive to manage office operations, vendor coordination, and logistics across the organisation. The role focuses on maintaining a well-organised, efficient workplace and supporting operational activities and internal events.

Requirements include 2–5 years in administration or operations, a Diploma/Bachelor in Business Administration, and strong English and Bahasa Malaysia communication. Malaysian work rights are required.

Qualifications

• Diploma or Bachelor’s Degree in Business Administration or related field.
• 2–5 years of experience in administration, operations, or coordination roles.
• Experience in office management, facilities coordination and/or event logistics preferred.
• Full working rights in Malaysia.

Responsibilities

• Office & Facilities Management: manage supplies, upkeep, vendor quotations, service schedules and procurement (non-strategic).
• Event & Logistics Coordination: plan internal events, catering, venues, materials and expenses.
• Administrative Procurement & Support: arrange company merchandises and maintain inventory.

Skills

Vendor management

Office administration

Facilities coordination

Event logistics

Procurement coordination

Microsoft Office

Communication

Multitasking

Independent worker

Bahasa Malaysia

Education

Diploma/Bachelor in Business Administration

Tools

Microsoft Office

Job description

Operations & Admin Executive/Senior Executive

We are seeking a proactive and detail-oriented Administrative Executive to manage office operations, vendor coordination, and administrative logistics across the organisation. This role is responsible for ensuring a well-organised, efficient, and properly maintained workplace environment, while supporting coordination of operational activities and internal events.

KEY RESPONSIBILITIES

1. Office & Facilities Management

Manage office supplies including stationery, pantry items, and general inventory

Oversee office upkeep, including cleanliness, maintenance, and common areas

Coordinate cleaning services (e.g. carpet cleaning, office cleaning schedules)

Liaise with vendors for maintenance, repairs, and service requests

Ensure office environment is well-maintained and operational

Source vendors and obtain quotations for office-related needs

Coordinate with vendors on delivery timelines and service execution

Track and maintain records of vendors, contracts, and service schedules

Support basic procurement coordination (non-strategic purchases)

3. Event & Logistics Coordination

Coordinate logistics for internal events (e.g. staff celebrations, townhalls)

Arrange catering, cakes, venue setup, and required materials

Liaise with vendors and ensure smooth execution of events

Track event-related expenses and documentation

4. Administrative Procurement & Support

Coordinate ordering of company merchandises including name cards, team apparel, etc.

Ensure consistency with approved formats and requirements

Maintain inventory and distribution tracking

5. General Administrative Support

Support coordination of internal administrative matters

Maintain proper documentation, trackers, and records

Assist in improving administrative processes and organisation

REQUIREMENTS

Education: Diploma or Bachelor’s Degree in Business Administration or any related field (Candidates with relevant working experience in administrative or operational roles will be considered in lieu)

Relevant Experience: 2-5 years of experience in administration, operations, or coordination roles. Experience in office management, facilities coordination and/or event logistics preferred

Status: Full working rights in Malaysia

Language: Excellent communication skills in English and Bahasa Malaysia.

Strong organisational and multitasking skills

Good communication and vendor management skills

Detail-oriented with strong follow-through

Able to work independently with minimal supervision

Proficient in Microsoft Office (Excel, Word, PowerPoint)

Unlock job insights

Hirer responsiveness Salary match Number of applicants

Your application will include the following questions:

• Which of the following statements best describes your right to work in Malaysia?
• What's your expected monthly basic salary?
• Which of the following types of qualifications do you have?
• How many years' experience do you have as an Administration Executive?
• Which of the following Microsoft Office products are you experienced with?
• Have you worked in a role where you were responsible for vendor management?
• Which of the following languages are you fluent in?

HCK Capital Group Berhad, listed on Bursa Malaysia since 21 August 2000, has evolved from its origins in industrial engineering and rubber-related trading into a diversified group focused on property development and K–12 education. The Group is recognised for developing integrated education-centric townships and education cities nationwide. In addition to property development, HCK operates international and private national schools. Supporting the Group's growth is its Platforms division, which develops software applications, digital platforms, and innovative solutions that drive digitalisation, enhance operational efficiency, and generate independent revenue streams.

HCK Capital Group Berhad, listed on Bursa Malaysia since 21 August 2000, has evolved from its origins in industrial engineering and rubber-related trading into a diversified group focused on property development and K–12 education. The Group is recognised for developing integrated education-centric townships and education cities nationwide. In addition to property development, HCK operates international and private national schools. Supporting the Group's growth is its Platforms division, which develops software applications, digital platforms, and innovative solutions that drive digitalisation, enhance operational efficiency, and generate independent revenue streams.

To help fast track investigation, please include here any other relevant details that prompted you to report this job ad as fraudulent / misleading / discriminatory / salary below minimum wage.

What can I earn as an Administration Executive