Operations Admin

LLMS Logistics Pte Ltd; Iskandar Puteri; On-site; MYR 33,000 - 50,000; Full time

Benefits offered by this job

Performance bonus

Regional exposure

Structured training

Job summary

LLMS Logistics Pte Ltd is expanding its backend operations to Johor and seeks an Admin Executive to support Singapore billing, documentation, and coordination. You will generate invoices, reconcile, and ensure PODs align with completed jobs.

The role emphasizes accuracy, adherence to SOPs, and close collaboration with the Singapore team. Experience with Singapore clients is an advantage, and a diploma or degree is required.

Qualifications

• Diploma or Degree in Business, Logistics, or related field.
• 1–3 years of experience in admin / billing / logistics support.
• Experience in invoicing and documentation handling is preferred.
• Candidates with experience supporting Singapore companies or clients will have an advantage.
• Strong attention to detail and accuracy.
• Comfortable working with Excel and basic systems.
• Able to follow SOP and meet deadlines.
• Good communication skills (written and verbal).

Responsibilities

• Generate and process customer invoices accurately and on time.
• Perform invoice reconciliation and ensure all jobs are billed.
• Match Proof of Delivery (POD) against completed jobs.
• Follow up on missing PODs and discrepancies.
• Update Accounts Receivable (AR) status and maintain records.
• Perform data entry for Accounts Payable (AP) invoices.
• Support email coordination with Singapore team and overseas agents.
• Ensure all records are properly filed and traceable.

Skills

Attention to detail

Communication

SOP adherence

Invoice processing

Education

Diploma in Business

Degree in Business/Logistics

Tools

Excel

Job description

We are a Singapore-based logistics and transport company expanding our backend operations to Johor. We are looking for a reliable and detail-oriented Admin Executive to support our Singapore operations in billing, documentation, and coordination.

This role is critical to ensuring accurate invoicing and smooth daily operations.

Key Responsibilities

• Generate and process customer invoices accurately and on time
• Perform invoice reconciliation and ensure all jobs are billed
• Match Proof of Delivery (POD) against completed jobs
• Follow up on missing PODs and discrepancies
• Update Accounts Receivable (AR) status and maintain records
• Perform data entry for Accounts Payable (AP) invoices
• Support email coordination with Singapore team and overseas agents
• Ensure all records are properly filed and traceable

Requirements

• Diploma or Degree in Business, Logistics, or related field
• 1–3 years of experience in admin / billing / logistics support
• Experience in invoicing and documentation handling is preferred
• Candidates with experience supporting Singapore companies or clients will have an advantage
• Strong attention to detail and accuracy
• Comfortable working with Excel and basic systems
• Able to follow SOP and meet deadlines
• Good communication skills (written and verbal)

Preferred Profile

• Background in logistics / freight / transport industry
• Familiar with POD, billing cycles, and documentation flow
• Able to work independently with minimal supervision

Salary & Benefits

• Salary: RM3,000 – RM4,500 (depending on experience)
• Performance bonus
• Career growth opportunity with regional exposure (Singapore operations)
• Structured training and SOP provided