Logistics Operations Clerk: Data Entry & Invoicing

HAVI Logistics (M) Sdn Bhd; Kuching; On-site; MYR 28,000 - 39,000; Full time

Job summary

HAVI Logistics (M) Sdn Bhd in Malaysia seeks an Administrative Support professional to provide data entry, invoice processing, reporting, inventory reconciliation and DIFOT monitoring for East Malaysia logistics operations.

The role requires 1–2 years in logistics or related fields, proficiency in MS Office, and strong organizational skills with attention to detail. Based in Kuching, it offers on-site work and opportunities to contribute to service performance across key customers.

Qualifications

• Diploma or SPM/STPM with relevant working experience in Logistics, Supply Chain, Business Administration, or related fields.
• Minimum 1-2 years of experience in logistics, warehouse administration, or operational support.
• Proficient in Microsoft Excel, Word, and Outlook.
• Good data entry accuracy and attention to detail.
• Strong organizational and time management skills.
• Ability to work independently and meet deadlines.
• Good communication and interpersonal skills.
• Knowledge of logistics operations, inventory management, and reporting systems is preferred.

Responsibilities

• Accurately key in supplier and customer invoices into the IDS system.
• Verify invoice details and supporting documents before processing.
• Ensure invoices are entered within agreed timelines and maintain proper records for audit purposes.
• Process and update customer TIO transactions.
• Monitor and process customer write-off activities in accordance with procedures.
• Maintain accurate documentation and records related to inventory adjustments.
• Handle OS&D reports for customers and investigate discrepancies.
• Ensure timely reporting and closure of OS&D cases.
• Perform daily updates and monitoring of pallet utilization records.
• Track pallet movements and maintain inventory records.
• Generate utilization reports and report discrepancies when identified.
• Prepare and update weekly DIFOT reports.
• Monitor delivery performance indicators and highlight issues.
• Support operations teams in maintaining customer service level requirements.
• Maintain accurate operational records and filing systems.
• Prepare routine operational reports and data summaries.
• Liaise with internal departments and external stakeholders regarding operational matters.
• Support continuous improvement initiatives within the operations team.

Skills

Data entry accuracy

Attention to detail

Time management

Education

Diploma or SPM/STPM

Tools

Microsoft Excel

Microsoft Word

Microsoft Outlook

Job description

HAVI Logistics (M) Sdn Bhd in Malaysia seeks an Administrative Support professional to provide data entry, invoice processing, reporting, inventory reconciliation and DIFOT monitoring for East Malaysia logistics operations.

The role requires 1–2 years in logistics or related fields, proficiency in MS Office, and strong organizational skills with attention to detail. Based in Kuching, it offers on-site work and opportunities to contribute to service performance across key customers.