Operations & Admin Executive

DZI Kingdom; Kuala Lumpur; On-site; MYR 2,500 - 4,500; Full time

Benefits offered by this job

Performance-based incentives andannual

Annual leave and public holidays

EPF, SOCSO & EIS

Medical claims or outpatient allowance

Staff discount on company products

Structured working hours

Growth with expanding SME brand

Job summary

Jora Malaysia is seeking an Operations and Administration Assistant to support multiple outlets, including HQ. You will handle time attendance devices, monitor monthly reports submission from Branch Managers, and oversee safety items like fire extinguishers and business licenses.

You will process work permits for RMU repairs, maintain CCTV/Internet/POS systems, assist in training module rollout and probation reviews, manage uniform inventory, and help with Branch Checklists and Monthly Summary

Qualifications

• SPM/Diploma or equivalent.
• Proficient in English and Mandarin for business communication.
• At least 2 years in operations and administration.
• Able to work under pressure in a fast-paced environment.
• Independent with strong interpersonal and communication skills.

Responsibilities

• Handle time attendance devices at all outlets including HQ.
• Monitor submission of monthly reports from Branch Managers (petty cash, OT, timesheets, warnings).
• Monitor expiry dates of fire extinguishers and business licenses; arrange renewals.
• Process work permits for RMU repairs, upgrades and maintenance at malls.
• Manage CCTV, Internet and POS system upgrades and maintenance.
• Assist Operations Manager with Training Module rollout and probation staff follow-up.
• Monitor uniform inventory (replenishment, requisition, returns).
• Assist and support Branch Checklists and Monthly Summary Reports.
• Perform ad-hoc duties as assigned.

Skills

English

Mandarin

Education

SPM/Diploma

Job description

Jora Malaysia will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

Job Description

Handle time attendance device located at all outlet including HQ.

Monitor submission of monthly report from the Branch Manager (petty cash, OT summary, timesheet and also verbal warning form)

Monitor fire extinguisher and business license expiring date and renewal.

Applies work permit to the mall management for any repairs, upgrades and maintenance (RMU) work

Handle CCTV, Internet and POS system in terms of upgrading and maintenance.

Assist Operation Manager in implement of Training Module and follow-up on probation staff's performance at all outlets.

Handle and monitor of uniform inventory (replenishment, requisition and returning)

Assist and support Operation Manager in Branch Checklist and Monthly Summary Report

Any ad-hoc duties to be assigned from time to time.

Requirement

Candidate must possess at least a SPM/Diploma in any field.

Excellent communication in both spoken and writing English and Mandarin due to Business nature.

Minimum 2 year of operations and administration experience.

Able to work under pressure and multi-task in a fast-paced environment

Able to work independently with minimal supervision.

Possess strong interpersonal skills and communication skills

Willing to work at Publika Shopping Gallery, KL

• Performance-based incentives and annual salary review
• Statutory contributions (EPF, SOCSO & EIS)
• Annual leave and public holidays in accordance with labour law
• Medical claims or outpatient allowance (subject to company policy)
• Staff discount on company products
• Structured working hours with no routine overtime culture
• Opportunity to grow with an expanding SME brand