Operations & Admin Assistant (Founder's Office)

Huggy Wellness Sdn Bhd; Taman Desa; Presencial; MYR 31 000 - 42 000; Tempo integral

Resumo da oferta

Huggy Wellness Sdn Bhd is hiring an Operations & Admin Assistant for the Founder’s Office to keep the business running smoothly. This desk-based role handles paperwork, scheduling, supplier coordination, and basic bookkeeping to support the team working with customers.

Based at Wisma JAG, Taman Desa, Kuala Lumpur, the position is full-time and on-site, with a monthly salary of RM 2,800–RM 3,800. Fresh graduates are welcome to apply.

Qualificações

• Highly organised and detail-oriented.
• Clear written English and Bahasa Malaysia.
• Comfortable with Google Workspace or Microsoft Office, and open to learning AI tools to work faster.
• Discreet with confidential business information.
• Self-starting — you follow up without being reminded.
• Fresh graduates welcome; admin, executive assistant or office coordination experience is a plus.

Responsabilidades

• Run the founder's calendar and schedule meetings.
• Coordinate suppliers, vendors, and follow-ups to keep things moving.
• Raise purchase orders, track deliveries, and manage vendor conversations.
• Prepare quotations and invoices; produce simple team reports.
• Keep records and organise company documents for quick retrieval.
• Handle incoming enquiries and act as the first reply to partners and customers.
• Support bookkeeping activities alongside the accountant and chase outstanding items.

Conhecimentos

Highly organised

Clear written English

Bahasa Malaysia

Self-starting

Ferramentas

Google Workspace

Microsoft Office

AI tools

Descrição da oferta de emprego

Operations & Admin Assistant (Founder's Office)

Keep the business side running — paperwork, suppliers, scheduling and follow-ups — so the rest of the team can stay with customers.

Wisma JAG, Taman Desa, Kuala Lumpur

Full-time

On-site

RM 2,800 – RM 3,800 / month

Why this role exists

HuggyPal makes weighted plush companions that help people feel calmer and more grounded. We are a small team growing quickly, and the admin behind the business has outgrown the founder's own calendar. That is where you come in.

You keep the business side running: paperwork, suppliers, scheduling and follow-ups, so the rest of the team can stay with customers. This is a desk-based office role — it is not a booth, event or warehouse role.

What you'll do

• Run the founder's calendar
• Manage meetings, scheduling and follow-ups so nothing on the founder's plate goes cold.
• Coordinate suppliers & vendors
• Raise purchase orders, track deliveries, and keep vendor conversations moving.
• Prepare quotations & invoices
• Draft quotations, issue invoices, and put together simple reports for the team.
• Keep records in order
• Organise company documents, contracts and records so anything can be found in seconds.
• Handle incoming enquiries
• Be the first reply to partners, clinics and corporate customers who write in.
• Support the books
• Track expenses and help with basic bookkeeping alongside our accountant, chasing outstanding items so nothing falls through the cracks.

Who tends to do well here

• Highly organised and detail-oriented
• Clear written English and Bahasa Malaysia
• Comfortable with Google Workspace or Microsoft Office, and open to learning AI tools to work faster
• Discreet with confidential business information
• Self-starting — you follow up without being reminded
• Fresh graduates welcome; admin, executive assistant or office coordination experience is a plus

The details

• Based at Wisma JAG, Taman Desa, Kuala Lumpur
• Full time, RM2,800 to RM3,800 per month
• Weekdays
• Starts with a 2-week paid trial on contract before we confirm you as a full-timer
• Flexible start date

Why you'll love it here

Work directly beside the founder and see how decisions actually get made

A role with clear ownership — you run the admin engine of the business

Small, fast-moving team where your improvements ship the same week

Meaningful work — you help bring comfort to thousands

Full-time

• On-site
• Wisma JAG, Taman Desa, Kuala Lumpur