Operations & Admin Assistant

Havenly Home Malaysia Sdn Bhd; Petaling Jaya; On-site; MYR 30,000 - 36,000; Full time

Benefits offered by this job

Phone allowance

Job summary

Havenly Home Malaysia Sdn Bhd is seeking a detail-oriented Administrative Assistant to join our HR & Admin team in Petaling Jaya. The role involves coordinating orders, deliveries, schedules and daily office tasks, with a basic salary of RM3,000 per month plus RM100 phone allowance.

You will liaise with multiple internal teams, maintain records, and ensure confidential handling of documents. Two to three years’ experience, good organisation, and own transport are required.

Qualifications

• Two to three years of administrative experience.
• Strong organisational and time-management skills.
• Ability to coordinate multiple schedules and communicate clearly with teams.
• Accurate attention to documents, payment records and claims.
• Proficient in using office software for records and daily administration.
• Discretion with confidential information.
• Must have own transport due to limited public transport access.

Responsibilities

• Follow up on orders, payments, and coordinate delivery, installation and cleaning schedules.
• Coordinate with customers, sales, design, warehouse, transport and installation teams.
• Update progress of orders, deliveries, installs, and after-sales service; report to supervisor.
• Prepare delivery and installation work orders and related documents.
• Check reimbursement claims and receipts for completeness before approval.
• Arrange cleaning services and maintain service/payment records.
• Maintain vehicle records: usage, maintenance, insurance and road tax.
• Maintain inventory and goods movement records.
• Handle daily admin tasks: filing, office supplies, assets, staff gatherings.
• Carry out other reasonable administrative and operational duties as assigned.

Skills

Administrative experience

Organisational skills

Scheduling coordination

Attention to detail

Confidentiality

Own transport

Tools

MS Office / Google Workspace

Job description

Basic Salary: RM3,000 per month
Phone Allowance: RM100 per month
Working Hours: Monday to Saturday, 9:00 AM–5:30 PM
Probation Period: Three months
Reports To: HR & Admin Manager

About Us

Havenly Home Malaysia specialises in cabinetry, whole-home customisation, furniture, interior design and renovation services.

Key Responsibilities

• Follow up on customer orders and payment records, and coordinate delivery, logistics, installation and cleaning schedules.
• Communicate with customers, sales, design, warehouse, transport and installation teams to ensure smooth coordination.
• Update order, delivery, installation and after-sales service progress, and report promptly to the supervisor.
• Prepare and organise delivery orders, installation work orders and related documents.
• Check employee reimbursement claims and supporting receipts for completeness before submitting them for approval.
• Arrange cleaning services for customers’ homes or completed projects, and maintain service and payment records.
• Administer company vehicle records, including usage, maintenance, insurance, road tax, traffic fines and related expenses.
• Maintain inventory and goods movement records.
• Handle daily administrative tasks, including contract filing, office supply requests, company asset records and staff gathering arrangements.
• Carry out other reasonable administrative and operational duties assigned by the immediate supervisor.

Requirements

• Two to three years of administrative experience.
• Good organisation, follow-up and time management skills.
• Able to coordinate multiple schedules and communicate clearly with different teams.
• Accurate and attentive when handling documents, payment records and claims.
• Able to use office software for records, documents and daily administration.
• Responsible and able to handle company information confidentially.
• Must possess own transport, as public transport access to the workplace is limited.