Operational Admin Executive

Evergreen Max Cash Capital Berhad; Kuala Lumpur; On-site; MYR 40,000 - 58,000; Full time

Job summary

Evergreen Max Cash Capital Berhad is seeking an Operational Admin Executive to coordinate branch operations, licensing and maintenance. You will manage new branch setups, liaise with authorities and suppliers, and ensure compliance with regulatory requirements across multiple sites.

The role requires a diploma or degree in business/operations, strong coordination, and proficiency in English, Bahasa Malaysia and Mandarin. Travel to branches for visits is expected as needed.

Qualifications

• Diploma or degree in business/operations related field.
• Experience in operations, facilities, licensing, renovation coordination or purchasing.
• Proficient in Microsoft Office and basic IT literacy.
• Able to communicate in English, Bahasa Malaysia and Mandarin; Mandarin proficiency preferred.

Responsibilities

• Coordinate the setup of new branches from preparation to operation.
• Coordinate renovation, repair and maintenance with contractors, suppliers and internal teams.
• Handle purchase, installation, replacement and maintenance of equipment and furnishings.
• Monitor branch facilities and ensure timely repair or replacement.
• Manage licences, permits, renewals and regulatory requirements for branches.
• Liaise with authorities, landlords, and service providers as needed.
• Ensure compliance with government regulations and company procedures.
• Maintain records of licences, equipment, maintenance and documents.
• Conduct site visits to check renovations and readiness.
• Obtain quotations, compare suppliers and coordinate purchases or services.

Skills

Branch coordination

Communication

MS Office

Problem solving

Time management

Multilingual

Education

Diploma or Degree in Business Administration/Management/Operations

Tools

Microsoft Office

Job description

We are looking for a hands-on and proactive Operational Admin Executive who can coordinate operational matters from new branch setup to ongoing maintenance, ensuring branches are properly equipped, maintained, licensed and compliant with relevant requirements.

Key responsibilities

Coordinate the setup of new branches/outlets, from initial preparation until ready for operation

Coordinate renovation, repair and maintenance works with contractors, suppliers and internal departments

Handle the purchase, installation, replacement and maintenance of operational equipment, furniture and other branch requirements

Monitor branch facilities and ensure repair or replacement issues are followed up and resolved promptly

Handle and monitor business licences, permits, renewals and other regulatory requirements for branches

Liaise with local authorities, government departments, landlords, contractors, suppliers and service providers when required

Ensure branches comply with relevant government regulations, licensing requirements and Company procedures

Maintain proper records of licences, agreements, equipment, maintenance and operational documents

Conduct site visits to check renovation progress, maintenance issues, equipment and operational readiness

Obtain quotations, compare suppliers and coordinate purchases or services when required

About you

Diploma or Degree in Business Administration, Management, Operations or related field

Experience in operations, branch administration, facilities, licensing, renovation coordination or purchasing

Good follow-up, problem-solving and coordination skills

Able to manage multiple branches, deadlines and ongoing issues simultaneously

Comfortable dealing with contractors, suppliers and government authorities

Willing to travel for branch/site visits when required

Possess own transport and a valid driving licence

Proficient in Microsoft Office

Responsible, organised, detail-oriented and able to work independently

Able to communicate in English, Bahasa Malaysia and Mandarin. We are seeking candidates proficient in Mandarin to effectively communicate with Mandarin-speaking clients.