Admin and Operation Executive

Forwardlog Automation Sdn Bhd; Petaling Jaya; On-site; MYR 61,000 - 84,000; Full time

Job summary

Forwardlog Automation Sdn Bhd in Petaling Jaya is seeking a detail-driven Administrative Assistant to support staff expense reviews, contracts management, and general documentation.

You will work with Excel and Word, organize sales contracts, quotations, POs, and delivery documents, and provide backup shipping/logistics paperwork when needed. 1–3 years of relevant experience preferred.

Qualifications

• Diploma/Degree in Business Administration, Logistics, Accounting or related field.
• 1–3 years relevant experience
• Detail-oriented, organized and systematic with documents and figures
• Good in Excel and Word skills
• Responsible and able to work independently
• Freight forwarding/logistics experience is an added advantage
• Fluent in both written and spoken English; proficiency in Mandarin will be an added advantage

Responsibilities

• Review staff expense claims in HR system and verify receipts and amounts
• Organize and maintain sales contracts, quotation, purchase contracts, POs and company documents
• Provide general office administrative and documentation support
• Backup shipping/logistics documentation and shipment follow-up when required

Skills

Detail-oriented

Organized

Independent worker

Fluent in English

Mandarin proficiency

Education

Diploma/Degree in Business Administration or related field

Tools

Excel

Word

Job description

This role involves reviewing staff expense claims in the HR system, verifying receipts and amounts, and organizing and maintaining sales contracts, quotations, purchase contracts, POs and company documents. You will provide general office administrative and documentation support, and backup shipping/logistics documentation and shipment follow-up when required.

Key responsibilities

• Review staff expense claims in HR system and verify receipts and amounts
• Organize and maintain sales contracts, quotation, purchase contracts, POs and company documents
• Provide general office administrative and documentation support
• Backup shipping/logistics documentation and shipment follow-up when required

About you

• Diploma/Degree in Business Administration, Logistics, Accounting or related field
• 1–3 years relevant experiencei>
• Detail-oriented, organized and systematic with documents and figures
• Good in Excel and Word skills
• Responsible and able to work independently
• Freight forwarding/logistics experience is an added advantage
• Fluent in both written and spoken English; proficiency in Mandarin will be an added advantage