Operation Executive

WAWASAN GAS Sdn Bhd; Johor Bahru; On-site; MYR 60,000 - 90,000; Full time

Job summary

Wawasan Gas Sdn. Bhd. is seeking an Operations Executive to support the Operations Manager in daily activities, sales support, procurement, and logistics coordination.

The role requires liaising with customers, suppliers, freight forwarders, and internal teams to ensure smooth order fulfilment and timely deliveries. Fluency in Mandarin and English is essential due to frequent communication with overseas suppliers from China and Europe.

Qualifications

• Diploma or Bachelor's Degree in Business Administration, Supply Chain Management, Logistics, Operations Management, Engineering, or related field.
• Minimum 1–2 years of relevant experience in operations, procurement, logistics, order processing, or sales support.
• Experience in industrial trading, manufacturing, Oil & Gas, or related industries is an advantage.
• Experience coordinating suppliers, logistics providers, and customers is preferred.

Responsibilities

• Support the Operations Manager in daily operational activities and sales support functions.
• Coordinate procurement, supplier communications, and purchase orders.
• Track orders, manage logistics arrangements, and ensure on-time deliveries.
• Maintain ERP records, prepare reports, and assist in project coordination.
• Communicate with overseas suppliers, especially China and Europe, in Mandarin and English.

Skills

Mandarin

English

Bahasa Malaysia

Communication

Coordination

Organization

Problem solving

Time management

Teamwork

Education

Business Administration / Supply Chain degree

Tools

AutoCount ERP

Microsoft Office

Job description

Jora Malaysia will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

Location: Masai, Johor Bahru, Johor
Company: Wawasan Gas Sdn. Bhd.

Operations Executive

Location: Masai, Johor Bahru, Johor
Company: Wawasan Gas Sdn. Bhd.

About the Role

Wawasan Gas Sdn. Bhd. is seeking a proactive, detail-oriented, and highly organized Operations Executive to support the Operations Manager in overseeing daily operational activities, sales support functions, procurement coordination, and logistics management.

This role serves as a key liaison between customers, suppliers, freight forwarders, and internal departments to ensure smooth order fulfillment, timely deliveries, and efficient operational processes.

The successful candidate will be involved in quotation preparation, supplier coordination, order processing, logistics arrangements, and project support. As the role requires frequent communication with overseas suppliers, particularly from China and Europe, proficiency in Mandarin and English is essential.

Key Responsibilities

Sales Support & Quotation Management

• Assist the Operations Manager and Sales Team in preparing quotations, proposals, and supporting documentation.
• Source products and obtain quotations from local and overseas suppliers.
• Prepare cost calculations based on company pricing structures and supplier quotations.
• Ensure quotations are prepared accurately and submitted within deadlines.
• Follow up on quotation requests and maintain quotation records.

Procurement & Supplier Coordination

• Process customer Purchase Orders (POs) and generate supplier Purchase Orders.
• Coordinate with suppliers regarding enquiries, quotations, order confirmations, production schedules, lead times, and delivery arrangements.
• Monitor supplier performance and ensure commitments are met.
• Follow up closely with suppliers on overdue quotations, order status, and deliveries.
• Resolve supplier-related issues and escalated critical matters to the Operations Manager when required.

Order Fulfillment & Project Coordination

• Track customer orders from quotation stage through to delivery.
• Coordinate with internal departments to ensure smooth order processing and execution.
• Monitor project delivery schedules and material readiness.
• Provide regular updates to the Operations Manager and Sales Team regarding order progress and potential delays.
• Assist in expediting urgent customer orders and project requirements.

Logistics & Shipment Management

• Coordinate local and international shipments with freight forwarders, couriers, carriers, and logistics providers.
• Monitor shipping schedules and delivery progress.
• Prepare and verify shipping documents, packing lists, commercial invoices, delivery orders, and related documentation.
• Assist in coordinating customs clearance and import/export activities when required.
• Resolve shipment, delivery, and logistics-related issues promptly.

ERP & Documentation Management

• Maintain accurate records of quotations, purchase orders, sales orders, deliveries, and supplier documents.
• Update and maintain the ERP system (AutoCount) accurately and promptly.
• Ensure all operational records are properly filed and organized.
• Prepare reports and operational documentation as required by Management.
• Ensure compliance with company procedures and documentation requirements.

Inventory & Warehouse Coordination

• Assist in monitoring inventory levels and stock availability.
• Coordinate stock replenishment activities with suppliers and Warehouse personnel.
• Support inventory planning to minimize stock shortages and delivery delays.
• Work closely with the Warehouse Team to ensure efficient receiving and dispatching processes.

Cross-Functional Coordination

• Work closely with the Sales, Finance, Warehouse, and Project teams to ensure smooth operational execution.
• Facilitate effective communication between suppliers, customers, and internal stakeholders.
• Support departmental initiatives and company projects as assigned.
• Identify opportunities to improve operational efficiency and process effectiveness.

Management Support

• Provide day-to-day operational support to the Operations Manager.
• Assist in implementing operational procedures and process improvements.
• Support management reporting and business operations activities.
• Perform any other duties assigned by Management from time to time.

Requirements

Education & Experience

• Diploma or Bachelor's Degree in Business Administration, Supply Chain Management, Logistics, Operations Management, Engineering, or a related field.
• Minimum 1-2 years of relevant working experience in operations, procurement, logistics, order processing, customer service, sales support, or a related field.
• Experience in industrial trading, manufacturing, engineering, Oil & Gas, or related industries will be an added advantage.
• Experience in handling suppliers, logistics providers, and customer coordination is preferred.

Skills & Competencies

• Proficient in Mandarin, English, and Bahasa Malaysia.
• Able to communicate effectively with overseas suppliers, particularly suppliers based in China and Europe.
• Strong communication, coordination, and interpersonal skills.
• Good organizational skills with the ability to manage multiple priorities.
• Detail-oriented, responsible, and able to work independently.
• Strong problem-solving and analytical skills.
• Proficient in Microsoft Office applications (Excel, Word, Outlook).
• Experience using ERP systems such as AutoCount will be an added advantage.

Preferred Attributes

• Strong follow-up and supplier management skills.
• Positive attitude with a willingness to learn and grow.
• Strong sense of ownership and accountability.
• Ability to work well under pressure and meet deadlines.
• Excellent time management and multitasking abilities.
• Team player with a customer-oriented mindset.

Why Join Wawasan Gas?

• Opportunity to work with international manufacturers and suppliers.
• Exposure to the Oil & Gas, Petrochemical, Energy, and Industrial sectors.
• Hands-on experience in procurement, logistics, operations, and project coordination.
• Career growth and development opportunities.
• Supportive and collaborative working environment.
• Continuous learning and professional development opportunities.

Reporting Line

Reports directly to: Operations Manager

If you are a motivated individual who enjoys coordinating operations, procurement, logistics, supplier management, and supporting a dynamic business environment, we welcome you to join Wawasan Gas Sdn. Bhd..

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