Operation Executive

PAVILION WEE BULLION SDN. BHD.; Petaling Jaya; On-site; MYR 42,000 - 58,000; Full time

Job summary

PAVILION WEE BULLION SDN. BHD. is seeking an Operations Coordinator to manage stock arrangements for KL operations, prepare and process Delivery Orders, and monitor stock movement to align the system with physical stock.

The role requires 1–3 years in operations or logistics, strong attention to detail, and proficiency with Excel. You will coordinate with CS, stock, and operations teams and support peak periods while adhering to SOPs.

Qualifications

• Diploma or Bachelor’s Degree in Business Administration, Operations, Management, or related field.
• Minimum 1–3 years of experience in operations, administration, or logistics coordination.
• Familiar with stock management, delivery order processing, and operational workflows.
• Good attention to detail and accuracy in handling operational data and documentation.
• Able to coordinate effectively with internal teams and customers.
• Proficient in Microsoft Office applications, especially Excel.
• Strong organizational, multitasking, and follow-up skills.
• Responsible, proactive, and able to work in a fast-paced environment.
• Able to follow SOPs and operational procedures accurately.
• Good communication and teamwork skills.

Responsibilities

• Manage and coordinate stock arrangements for KL operations
• Prepare, create, and process Delivery Orders (DO)
• Monitor stock movement and ensure alignment between system and physical stock
• Follow up on stock discrepancies and resolve issues
• Perform daily operational tasks (e.g. test machine, reweight support)
• Generate and follow up on TBC reports
• Track and follow up on balance, excess, and operational status
• Ensure operational workflow is executed accurately and on time
• Coordinate with customer (CS), stock, and operations teams for smooth execution
• Support customer service team during peak periods (non-main role)
• Support order processing tasks such as stock checking and lock-related support
• Track assigned tasks and ensure timely completion
• Update task status and escalate issues
• Follow established SOPs and operational guidelines
• Ensure data accuracy and completeness in execution tasks
• Perform any other duties assigned by Superior or Management

Skills

Stock management

Delivery order processing

Coordination

Attention to detail

Teamwork

Education

Diploma or Bachelor’s Degree in Business Administration/Operations/Management

Tools

Microsoft Excel

Job description

Manage and coordinate stock arrangements for KL operations

Prepare, create, and process Delivery Orders (DO)

Monitor stock movement and ensure alignment between system and physical stock

Follow up on stock discrepancies and resolve issues

2. Operational Execution

Perform daily operational tasks (e.g. test machine, reweight support)

Generate and follow up on TBC reports

Track and follow up on balance, excess, and operational status

Ensure operational workflow is executed accurately and on time

3. Coordination & Support

Coordinate with customer (CS), stock, and operations teams for smooth execution

Support customer service team during peak periods (non-main role)

Support order processing tasks such as stock checking and lock-related support

4. Task Tracking & Follow-up

Track assigned tasks and ensure timely completion

Update task status and escal…

5. Process Compliance

Follow established SOPs and operational guidelines

Ensure data accuracy and completeness in execution tasks

6. Others

Perform any other duties assigned by Superior or Management

Job Requirements

Diploma or Bachelor’s Degree in Business Administration, Operations, Management, or related field.

Minimum 1–3 years of experience in operations, administration, or logistics coordination.

Familiar with stock management, delivery order processing, and operational workflows.

Good attention to detail and accuracy in handling operational data and documentation.

Able to coordinate effectively with internal teams and customers.

Proficient in Microsoft Office applications, especially Excel.

Strong organizational, multitasking, and follow-up skills.

Responsible, proactive, and able to work in a fast-paced environment.

Able to follow SOPs and operational procedures accurately.

Good communication and teamwork skills.